Accounts Receivable Specialist (Multi-Company)
Interstate Graphics•Machesney Park, IL
•$18 - $22•Onsite
About The Position
Interstate Graphics and Corpro Visual are seeking a detail-oriented Accounts Receivable Specialist to support billing and collections across multiple affiliated companies, including GC-based installation projects. This role plays a key part in maintaining accurate invoicing, supporting installation documentation requirements, and ensuring timely payment from customers and general contractors.
Requirements
- Associate’s degree in Accounting, Finance, or related field preferred; equivalent experience considered
- Minimum of 2 years of accounts receivable or related accounting experience
- 1–3 years of experience using QuickBooks (Desktop or Online) preferred
- Experience with job-based billing, GC invoicing, or installation-related accounting preferred
- Familiarity with progress billing, retainage, and lien waivers a plus
- Experience handling accounts receivable for multiple companies or divisions preferred
- Proficiency with Microsoft Excel and other standard office software
- Strong attention to detail and accuracy
- Strong organizational and time-management skills
- Clear written and verbal communication
- Ability to manage job-based billing requirements
- Problem-solving mindset
- High level of confidentiality and professionalism
- Team-oriented with the ability to work independently
Nice To Haves
- Associate’s degree in Accounting, Finance, or related field
- 1–3 years of experience using QuickBooks (Desktop or Online)
- Experience with job-based billing, GC invoicing, or installation-related accounting
- Familiarity with progress billing, retainage, and lien waivers
- Experience handling accounts receivable for multiple companies or divisions
Responsibilities
- Generate and distribute customer invoices for multiple companies
- Prepare and manage billing related to GC installation projects, including progress billing, retainage, and final invoices
- Verification of required documentation prior to invoicing
- Apply customer payments accurately (checks, ACH, credit cards)
- Track retainage and conditional/unconditional lien waivers as required
- Monitor AR aging reports and follow up on past-due accounts, including GC pay applications
- Communicate professionally with customers and general contractors regarding billing status, payment schedules, and documentation needs
- Resolve invoice discrepancies in coordination with sales, estimating, project management, and installation teams
- Maintain customer records, credit limits, tax documentation, and job-specific billing requirements
- Assist with month-end close related to AR
- Prepare AR reports and summaries for management
- Support audits and documentation requests as needed
- Ensure compliance with company policies and accounting best practices
Benefits
- Competitive pay based on experience
- Health, dental, and vision insurance
- Paid time off and holidays
- 401(k) with company match (if applicable)
- Stable, long-term opportunity with growing companies
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
