Accounts Receivable Specialist

University Mechanical & Engineering Contractors•El Cajon, CA

1d•Onsite

About The Position

University Mechanical & Engineering Contractors, Inc. is currently seeking individuals for a full-time position as an Accounts Receivable Specialist located in El Cajon, CA. This role involves preparing, processing, and posting customer invoices, managing accounts receivable aging reports, applying customer payments, and resolving discrepancies. The specialist will also communicate with customers regarding their accounts, follow up on past-due balances, and coordinate with internal departments to resolve billing issues. Maintaining accurate customer records, assisting with month-end close activities, and reconciling general ledger accounts are also key responsibilities. The position requires ensuring compliance with company policies and accounting standards, supporting process improvements, and performing other accounting or administrative duties as assigned.

Requirements

Associate’s or bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred
Minimum of 2–4 years of accounts receivable, billing, or general accounting experience preferred
Experience with high‑volume invoicing and customer payment processing
Proficiency with accounting software and ERP systems (e.g., Sage, Viewpoint, QuickBooks, SAP, or similar)
Strong working knowledge of Microsoft Excel, including spreadsheets, formulas, and data reconciliation
Experience reviewing and resolving billing discrepancies and customer account issues
Prior experience in construction, project‑based, or service‑industry accounting preferred
Familiarity with accounts receivable aging, collections processes, and cash application
Experience working with internal teams and external customers to resolve payment issues
Understanding of basic accounting principles and internal controls
Proficient in Microsoft 365, Internet, MS Teams, Blue Beam, Key Styles, Viewpoint/Vista preferred.
Excellent written and verbal communications skills.
Professional customer service skills with clients and subcontractors.
Ability to prioritize in a fast paced multi-task environment with organization skills.
Demonstrated ability to perform basic business mathematical functions.
Ability to work with minimal supervision.
Ability to effectively manage time and details.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Organizational skills in handling & archiving technical data.
Ability to comply with all operating policies, procedures, plans, and programs.
Demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, vendors, and suppliers.

Nice To Haves

Associate’s or bachelor’s degree in Accounting, Finance, Business Administration, or a related field
Minimum of 2–4 years of accounts receivable, billing, or general accounting experience
Prior experience in construction, project‑based, or service‑industry accounting
Proficiency with accounting software and ERP systems (e.g., Sage, Viewpoint, QuickBooks, SAP, or similar)
Proficient in Microsoft 365, Internet, MS Teams, Blue Beam, Key Styles, Viewpoint/Vista

Responsibilities

Prepare, process, and post customer invoices accurately and in a timely manner
Monitor and manage accounts receivable aging reports to ensure timely collection of outstanding balances
Apply customer payments (checks, ACH, wire transfers, and credit cards) accurately to customer accounts
Research, identify, and resolve payment discrepancies, short payments, overpayments, and billing issues
Communicate professionally with customers regarding invoices, payment status, and account balances
Follow up on past-due accounts through email, phone calls, and written correspondence
Coordinate with internal departments (sales, project management, payroll, and accounting) to resolve billing or contract-related issues
Maintain accurate and organized customer account records in accounting and ERP systems
Prepare and assist with month-end and year-end accounts receivable close activities
Reconcile accounts receivable general ledger accounts and assist with audits when needed
Ensure compliance with company policies, contract terms, and applicable accounting standards
Support continuous improvement of billing and collections processes
Perform other accounting or administrative duties as assigned