Accounts Receivable Specialist
CALVERTS PLANT INTERIORS INC•Oklahoma City, OK
•Onsite
About The Position
Calvert’s Plant Interiors is seeking a detail-oriented and dependable Accounts Receivable Specialist to manage billing, payment processing, and client account reconciliation. This position plays a critical role in supporting the financial operations of our company by ensuring timely invoicing, accurate payment posting, and effective communication with clients regarding billing matters.
Requirements
- High school diploma or equivalent required.
- Prior experience with billing, payment processing, or accounts receivable preferred.
- Familiarity with automated accounting systems.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook).
- Comfortable using standard office equipment and business software.
- High level of accuracy and attention to detail.
- Ability to work independently and manage multiple tasks.
- Strong organizational and time management skills.
- Clear verbal and written communication abilities.
- Commitment to handling sensitive information with confidentiality.
- Strong interpersonal skills and a team-oriented attitude.
Responsibilities
- Prepare, verify, and process daily and monthly invoices using the company’s accounting software.
- Distribute invoices via mail, email, and client portals as appropriate.
- Accurately post customer payments, including checks, credit cards, and ACH transactions.
- Maintain and securely update client credit card information in accordance with privacy and security guidelines.
- Run and review monthly Accounts Receivable reports to monitor client payment activity.
- Assist in resolving past due accounts in coordination with the Accounting Manager and A/R Clerk.
- Generate and send open invoice reports to the sales team twice a month.
- Prepare Past Due Reports to summarize follow-up efforts and provide updates to leadership.
- Respond to client inquiries regarding billing, payments, and credit card updates.
- Provide invoice copies and statements upon request.
- Communicate with clients through email, phone, or other methods to follow up on overdue invoices.
- Direct non-AR-related client calls to the appropriate departments.
- Collaborate with other departments to ensure accurate AR reporting and transaction corrections.
- Assist teammates as needed and contribute to a collaborative office environment.
- Participate in meetings and support special projects as assigned.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
