Accounts Receivable Specialist (Collections)

Harwood Lloyd, LLP•Hackensack, NJ

46d•Onsite

About The Position

Harwood Lloyd, LLP of Hackensack, NJ, is looking to hire a full-time Accounts Receivable Specialist to join us in our Finance Department. This role involves coordinating the client billing process for an assigned group of partners, ensuring accurate and timely billing, maintaining client records, and providing support to attorneys and staff regarding billing inquiries. The ideal candidate is detail-oriented, well-organized, and possesses a positive, can-do attitude. While self-directed and able to work independently, they are also a team player who collaborates well with colleagues. The firm emphasizes ethical practices and a high priority on customer service.

Requirements

Associate degree or higher preferred
3+ years of relevant accounting or finance experience
Familiar with using expense management software for accurate data entry and reconciliation (Orion, QuickBooks, or similar platforms, or similar tools etc.)
Ability to work under pressure and demonstrate flexibility with competing demands of internal and external sources, as well as the ability to work independently with supervision within a team-oriented environment
Excellent time management, organizational, and interpersonal skills
Must be detail-oriented with the ability to readily identify issues that could impede processes while taking the initiative to provide solutions
Technical proficiency in a range of software, including Microsoft Office, e-billing software, and document management systems, is preferred
Perform other ad-hoc duties and projects, as needed.
Experience in a law firm or professional services environment preferred
Able to prioritize tasks effectively
Can function under pressure from deadlines
Excellent communication skills
Flexible and resilient in an ever-evolving atmosphere
Exhibit sound judgment
Can maintain strict confidentiality

Nice To Haves

Technical proficiency in a range of software, including Microsoft Office, e-billing software, and document management systems, is preferred
Experience in a law firm or professional services environment preferred

Responsibilities

Accurately process and record daily financial transactions, including expenses, client costs/disbursements, and payments into specialized legal accounting software.
Monitor Aging Reports, follow up on discrepancies, and communicate professionally with clients and partners to resolve billing inquiries and secure timely payments.
Assist with managing client trust accounts (also known as IOLTA or escrow accounts), ensuring client funds are strictly segregated from operating funds to maintain compliance with ethical obligations. Resolve old trust account balances and escheat when necessary to the State of NJ.
Perform trust bank reconciliations and assist with the preparation of ad-hoc, monthly or annual financial reports for management and partners.
Provide assistance with reception coverage.
Perform other ad-hoc duties and projects, as needed.