Accounts Receivable Specialist

MIRATECH Corporation•Tulsa, OK

11d

About The Position

The Accounts Receivable Specialist is responsible for collecting and processing customer payments while maintaining accurate accounts receivable records and minimizing outstanding balances. This role involves reviewing credit applications, monitoring past-due accounts, communicating with customers, and resolving payment discrepancies. The specialist will also manage customer accounts within the ERP system and ensure compliance with tax regulations.

Requirements

High school diploma or GED required
Strong communication, customer service, and negotiation skills with the ability to build positive customer relationships.
Proficient in Microsoft Office applications, particularly Excel, and experienced with accounting and ERP systems.
Excellent attention to detail with a high level of accuracy in data entry, record maintenance, and financial documentation.
Strong analytical and problem-solving abilities, with the capacity to assess credit risk and resolve account discrepancies.
Ability to manage multiple priorities, work independently, and collaborate effectively in a fast-paced environment.
Commitment to ethical conduct and compliance with company policies and regulations.

Nice To Haves

Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
Previous experience in credit analysis or management, collections, accounts receivable, or a related financial role preferred.

Responsibilities

Maintain accurate accounts receivable records and ensure aging reports remain current and up to date.
Review and process customer credit applications, obtain credit reports through Experian, and contact trade references to evaluate creditworthiness and establish appropriate credit limits.
Determine and maintain customer credit limits in accordance with company policies and risk assessment guidelines.
Monitor past-due accounts and initiate timely collection activities to minimize outstanding balances.
Communicate with customers via phone, email, and written correspondence regarding overdue invoices, payment arrangements, and account status.
Provide exceptional customer service by addressing billing, invoice, account statement, and payment-related inquiries promptly and professionally.
Audit and fulfill requests for customer account information and supporting documentation.
Provide vendor documentation and compliance-related records as requested by customers.
Set up and maintain customer accounts within the ERP system, including coordinating with Customer Service to process tax exemption documentation.
Collaborate with team members who process AR invoices to investigate and resolve payment discrepancies, disputes, and past-due account issues.
Collect, verify, and maintain sales tax exemption certificates to ensure compliance with applicable tax regulations.
Ensure customer account records are accurate, complete, and updated in accordance with company standards and regulatory requirements.