Accounts Receivable Specialist

Rag & Bone•New York, NY

24d•$60,000 - $70,000•Onsite

About The Position

The Accounts Receivable Specialist oversees the domestic wholesale AR portfolio across major, off-price, and specialty accounts, ensuring timely collections, accurate cash application, and full vendor compliance. This role manages end-to-end AR activities including account reconciliation, dispute resolution, customer account setup, and aging oversight while maintaining clear visibility for management through detailed reporting and trackers. Partnering closely with Sales, Customer Service, and Logistics, the coordinator drives process improvements, resolves urgent issues, and supports order release and payment resolution in a fast-paced, high-volume environment.

Requirements

D365 ERP -- daily (invoice processing, settlements, reporting).
Excel -- daily (aging reports, trackers, reconciliations).
Vendor portals (Nordstrom, Neiman Marcus, Revolve, Bloomingdale’s, etc.) - weekly or as needed for invoice tracking and uploads.
Email/Outlook & Teams -- daily (cross-team and client communication).
Strong attention to detail and accuracy in financial tracking and reconciliations.
Ability to stay responsive under pressure, resolving urgent issues quickly via email and cross-team communication.
Process-driven mindset with a knack for building trackers, reports, and automations that increase efficiency.
Collaborative approach, partnering effectively with Sales, Customer Service, and Logistics to resolve disputes and unblock payments.

Responsibilities

Oversee the domestic wholesale AR portfolio across Majors, Off-Price, and DOM Specl Accounts, ensuring timely collections and accurate cash application.
Monitor and manage vendor compliance by reviewing portal activity, invoices, and account status.
Reconcile accounts, investigate disputes, and coordinate resolutions across Sales, Customer Service, and Logistics.
Maintain visibility for management through up-to-date AR aging reports and portfolio trackers.
Drive efficiency by partnering with Sales and Customer Service to improve processes around order release, payment reconciliation, and claims handling.
Own the full setup process for new customer accounts, including credit terms, tax documentation, and billing accuracy.
Run daily AR aging reports and follow up on overdue balances; generate and send statements.
Track invoices in vendor portals and update Excel trackers for majors on a monthly cadence.
Manually upload invoices to multiple vendor portals on a weekly schedule.
Send weekly prepayment requests and follow up to ensure timely collection and order releases.
Respond to a high volume of ad hoc requests and “fire drills” via email, troubleshooting quickly to keep orders, payments, and reconciliations moving.
Partner with Sales and Customer Service to release orders in line with credit limits and resolve claims/payment holds.