Accounts Receivable

Robles Management, LLC d/b/a Mega Wine and Spirits & Crown•Doral, FL

81d•Onsite

About The Position

The Accounts Receivable (A/R) Specialist is responsible for managing all incoming payments, reconciling sales from multiple channels, and ensuring accurate and timely collection of funds across all company locations. This role plays a critical part in maintaining cash flow, controlling financial risk, and ensuring that all revenue streams—including in-store sales, third-party delivery platforms, and intercompany transactions—are properly recorded and collected.

Requirements

2+ years of experience in Accounts Receivable or Accounting
Experience with QuickBooks Online
Strong reconciliation and analytical skills
High attention to detail and organization
Ability to manage multiple locations and high transaction volume
Excel proficiency required

Nice To Haves

Experience in retail, liquor industry, or multi-location operations
Experience reconciling third-party delivery platforms

Responsibilities

Reconcile daily sales from POS (Lightspeed X-Series) with bank deposits
Monitor and reconcile payments from DoorDash, Uber Eats, Instacart, Grubhub, Online/website orders
Identify and resolve discrepancies in payments or missing deposits
Track all outstanding receivables and ensure timely collection
Maintain accurate aging reports (0–30, 30–60, 60+ days)
Follow up on overdue balances with vendors, partners, or platforms
Ensure A/R >30 days stays below company target thresholds
Manage and reconcile intercompany invoices between stores and warehouse
Ensure all transfers are properly billed and collected within 24 hours
Work closely with Purchasing and Warehouse teams to validate transactions
Verify that all incoming payments have proper supporting documentation
Ensure all revenue is tied to POS reports, Approved invoices, Delivery platform settlements
Flag and escalate any irregularities or missing funds
Prepare weekly A/R reports for management
Assist in month-end close (target: by Day 5)
Maintain accurate records in QuickBooks Online
Support Controller and CFO with cash flow insights