Accounts Receivable Specialist

Aston Carter•Rockford, IL

6d•$18 - $21•Onsite

About The Position

The Accounts Receivable Specialist is responsible for ensuring timely and accurate cash application, resolving payment issues, maintaining account accuracy, and supporting overall cash flow and credit risk management. This role plays a key part in maintaining healthy customer accounts, supporting month-end close processes, and contributing to a stable and efficient finance operation within a global, team-oriented organization.

Requirements

6 months to 2 years of experience in an accounting-related role, preferably with accounts receivable or cash application responsibilities.
Hands-on experience with an ERP system, ideally in a manufacturing or distribution environment.
6 months to 2 years of experience using Microsoft Excel to perform daily job duties.
Ability to use basic Excel functions such as filters, sorting, and VLOOKUP.
Proficiency in data entry with strong accuracy and attention to detail.
Experience with accounts receivable processes, including cash applications, credit memos, and debit memos.
Basic knowledge of accounting principles and reconciliation practices.
Ability to research and resolve payment issues and apply remittances correctly.
Strong organizational skills with the ability to handle high volumes of transactions.
Ability to multitask, prioritize workload effectively, and meet deadlines.
Independent and self-driven work style with the ability to work with minimal supervision.
Comfortable asking questions and seeking clarification to ensure accuracy.
Strong problem-solving skills and a proactive approach to resolving account issues.
Effective written and verbal communication skills for interacting with internal stakeholders and customers.
High school diploma or GED.

Nice To Haves

Familiarity with international business practices or foreign currency transactions.
Experience with NetSuite or a similar ERP platform.
College education in accounting, finance, business, or a related field.
Experience working in a manufacturing, supply chain, or distribution environment.
Customer service experience related to billing, payments, or account inquiries.
Comfort working with global teams and remote stakeholders.
Quick learner who adapts well to new systems, processes, and tools.
Strong sense of ownership, accountability, and follow-through.
Interest in contributing to a stable, long-term career path in accounting or finance.

Responsibilities

Post and apply daily customer payments by accurately matching bank activity and remittance information to open invoices.
Resolve short payments, unapplied cash, debit memos, and other payment exceptions in a timely and thorough manner.
Process credit memos and manual billings with a high degree of accuracy and attention to detail.
Investigate account discrepancies and issues, collaborating with internal teams to drive resolution and escalate matters when appropriate.
Reconcile accounts receivable balances and support month-end close activities to ensure accurate financial reporting.
Use aging reports and performance data to identify and prioritize higher-risk customer accounts.
Monitor customer accounts on an ongoing basis and make informed decisions regarding credit risk.
Conduct payment research and analyze remittances to ensure proper cash application and account maintenance.
Support cash flow management by ensuring timely application of receipts and proactive resolution of payment issues.
Provide excellent internal and external customer service related to billing, payments, and account inquiries.
Maintain accurate records in the ERP system and related finance tools.
Perform other related duties and special projects as assigned.