ACCOUNTS RECEIVABLE SPECIALIST

GO KIDS INC•Gilroy, CA

12d•$27 - $32•Onsite

About The Position

Prepare and maintain a company’s financial accounts with incoming transactions and ensure the accuracy of accounting ledgers and the timely monitoring of payments, receipts, and bills. Also, maintain interrelated financial records to individual departments, projects, and Go Kids Inc. as a whole in accordance with the HR & Fiscal Policy and Procedure Manuals of Go Kids, Inc. Accounts Receivable Specialists maintain the overall accuracy of the accounts, ledgers, and financial records within their remit. They perform a range of administrative and clerical tasks on a day-to-day basis to keep those accounts up to date.

Requirements

Requires general knowledge of accounting principles, including federal, state, and local laws and regulations governing organizations.
Must be organized, creative, independent, self-motivated, enthusiastic, dependable, detail-oriented, flexible in scheduling and prioritization, and driven by excellence.
Must possess exceptional communication skills to present facts and recommendations effectively in oral and written form, including accurate grammar and business correspondence knowledge.
Strong interpersonal skills to establish and maintain effective business relationships; demonstrated ability to communicate in situations requiring tact and poise; skilled in confidentiality and discretion.
Thorough knowledge of office administration (including efficient filing systems, office machines and equipment, and computer software, including MS Excel and other accounting software) and skilled in customer service and employee relations.
Must present a neat, professional appearance.
Must be able to adjust tasks and focus with composure, and in accordance with changing deadlines and priorities.
Requires a good sense of humor and belief in working as a professional, cohesive team member.
Associate degree (A.A/S.) in accounting or a related field or equivalent from a four-year college and two three (2-3) years of related experience in a business and/or non-profit environment.
Possess specialization in finance and accounting and experience in bookkeeping, performing administrative tasks, and accurately inputting data.
Requires experience working with customers and team collaboration.
Possess a valid CA driver’s license and pass criminal record clearances.
Ability to read, analyze, and interpret general business periodicals and governmental regulations. Ability to write reports, business correspondence, and procedures with conformance to the prescribed style and format. Ability to effectively present information and respond to questions from government entities, employees, managers, clients, and the general public.
Ability to work with generally accepted accounting procedures, balance sheets, profit/loss statements, and mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to calculate figures & amounts with a 10 Key.
Ability to define and solve practical problems and deal with a variety of concrete variables, occasionally in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Nice To Haves

Bilingual and Biliterate preferred.

Responsibilities

Analyzes general ledger and verifies clients' accounts by collecting, analyzing, reconciling transactions, and summarizing account information to resolve account discrepancies, and ensure procedure accuracy.
Code, post, and track incoming payments.
Performs variance analysis reporting relating to attendance and accounts receivable billing.
Process and issue monthly invoices for all Go Kids clients.
Recording and reconciling all incoming financial transactions received
Updating account information of clients in the accounting system and related worksheets
Coordinates and prepares relevant information for external accounting auditors.
Analyze aging reports to resolve outstanding balances to determine if a collection letter or a refund is needed for this account.
Interface with clients to discuss outstanding receivables.
Maintain and keep current appropriate binders for Billing, Cash Receipts, refunds, and collection letters.
Process month-end attendance inclusive of the data sheet reconciliation and control sheet reconciliation if applicable.
Audit Provider files monthly as part of the Audit Team, if applicable.
Review policies and procedures related to attendance and accounts receivable and update as needed.
Continue to increase professional knowledge and skills associated with accounting.
Enroll in appropriate training to adhere to the department’s professional development goals.
Assist with training and effectively coaching other staff members on fiscal procedures focused on attendance, accounts receivable, and collections.
Responsible for job cross-training.
Recommend improvements to current practices within the fiscal department.
Keeps abreast of current regulations, trends, and practices in general accounting, and office administration professions.
Uses equipment and materials in a safe and acceptable manner, follows established safety procedures, uses appropriate safeguards, and observes common sense rules of safety in all on-the-job activities.
Assist with additional support as needed by the Finance Department.
Conducts self in a manner reflecting credit on Go Kids and encourages others to do the same.