Accounts Receivable Specialist

Theodore Roosevelt Medora Foundation • Medora, ND

5h • Onsite

About The Position

The Accounts Receivable Specialist is responsible for managing and optimizing the accounts receivable process, including invoicing, payment collection, and account reconciliation, to ensure accurate financial records and timely cash flow.

Requirements

• Excellent verbal and written communication skills.
• Excellent organization skills and attention to detail.
• Knowledge of general financial accounting.
• Understanding of the ability to adhere to generally accepted accounting principles.
• Proficient in Microsoft Office Suite or related software as well as other accounting software programs.
• Ability to maintain a high level of confidentiality regarding TRMF information, guests, and staff.

Nice To Haves

• NetSuite and Salesforce experience preferred.
• Bachelor’s degree in Accounting, or related field preferred.
• At least three years of related experience preferred.

Responsibilities

• Process and issue accurate and timely customer invoices in accordance with contracts and billing schedules.
• Record, post, and apply customer payments (ACH, checks, credit cards) to the appropriate accounts.
• Monitor accounts receivable aging and proactively follow up on past-due balances to ensure timely collections.
• Communicate with customers to resolve billing discrepancies, disputes, and payment issues.
• Reconcile accounts receivable subledger to the general ledger and investigate variances.
• Maintain accurate and up-to-date customer account records, including invoices, payments, and correspondence.
• Prepare and distribute regular AR reports, including aging schedules and cash receipts summaries.
• Support month-end and year-end close processes, including journal entries and documentation for audits.
• Identify delinquent accounts and recommend or implement collection actions in accordance with company policies.
• Collaborate with accounting, sales, and operations teams to resolve billing issues and improve processes.
• Process adjustments, credit memos, refunds, and write-offs with proper approvals.
• Ensure compliance with internal controls, accounting policies, and applicable regulations.
• Assist in the preparation of monthly balance sheets and profit and loss statements.
• Assist in maintaining general ledger.
• Reconcile accounts and assist in closing the monthly books.
• Reconcile various operational system reports to receipts and general ledger accounts.
• Performs other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level