Accounts Receivable Specialist

Apogee • Manchester, NH

8d • Onsite

About The Position

The Accounts Receivable Specialist is responsible for supporting the day-to-day accounts receivable, customer invoicing, and administrative functions of the finance team. This role ensures the accurate and timely processing of customer payments, invoicing, account maintenance, reconciliations, and month-end responsibilities while providing excellent service to internal and external customers. In addition, the position supports general office operations, maintains organized records, prepares reports and documentation, and assists with special projects. The ideal candidate is detail-oriented, organized, and customer-focused, with strong communication skills and the ability to manage multiple priorities in a fast-paced environment.

Requirements

• High school diploma or equivalent required.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software.
• Basic understanding of accounting principles and financial recordkeeping.
• Ability to learn new software systems and processes quickly.
• Strong data entry and recordkeeping skills with a high degree of accuracy.
• Strong organization and time management skills.
• Attention to detail and commitment to accuracy.
• Ability to maintain confidential and sensitive information.
• Ability to work independently while also collaborating effectively within a team environment.

Nice To Haves

• Associate degree in Accounting, Business Administration, Finance, or a related field preferred.
• 2+ years of accounting, accounts receivable, accounts payable, or customer service experience preferred.
• Experience with invoicing, cash application, payment processing, or bookkeeping functions preferred.
• Manufacturing industry experience is a plus.

Responsibilities

• Process and apply customer payments accurately and timely within the ERP system.
• Prepare and distribute customer invoices for multiple business units.
• Create and maintain customer accounts within the Syspro ERP system.
• Create and process customer debit and credit memos.
• Perform account reconciliations.
• Assist with customer communications regarding invoices, payments, and account questions.
• Generate and distribute reporting as needed.
• Complete month end close responsibilities.
• Cross-train with team members on select banking, Accounts Payable and Accounting tasks to serve as backup when needed.
• Manage general office functions, including ordering office supplies, maintaining records, handling incoming and outgoing mail, and supporting daily administrative operations for the accounting & finance team.
• Prepare reports, presentations, correspondence, and documentation for management.
• Communicate professionally with customers and internal stakeholders regarding account inquiries and documentation requests.
• Maintain organized accounting and administrative records in accordance with company policies.
• Support special projects and process improvement initiatives as assigned.
• Perform other accounting, clerical, and administrative duties as required.

Benefits

• Competitive Benefits Package for employees and their dependents (Medical, Dental, Vision, Life, Disability)
• Incentive Plans
• 401(k) with employer contribution and match
• Employee Stock Purchase Plan with employer match
• Paid Time Off (Vacation and Sick Time)
• Paid Holidays
• Tuition Reimbursement Program
• Employee Assistance Program (EAP)
• Wellness Program
• Training and Career Progression

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED