Accounts Receivable Specialist (with Sage 100 Experience) - Freelance, Remote

Magic

4d•Remote

About The Position

Our client is a U.S.-based, customer-centric company with nationwide operations serving both B2B and retail channels. They value accuracy, responsiveness, and clear communication across finance and customer-facing teams. The organization emphasizes long-term relationships, operational efficiency, and data-driven decision-making. As the company scales, they need a dedicated Accounts Receivable specialist to ensure timely and accurate invoicing, cash application, and collections while maintaining excellent customer relationships. This role strengthens cash flow, reduces aging balances, and improves AR data integrity in Sage 100. It also provides critical executive/administrative support to keep leaders organized and focused on growth priorities.

Requirements

4+ years in Accounts Receivable or strong hands-on AR experience within an accounting/bookkeeping role.
1+ years of hands-on experience in Sage 100 (2+ years strongly preferred).
Excellent verbal and written English communication for professional, customer-facing collections and dispute resolution.
Proficiency with Microsoft Excel and Outlook; comfort with ERP/accounting systems.
Demonstrated executive administrative support experience (calendars, meetings, travel, agendas/minutes).
Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
Internet speed of at least 40MBPS
Headset with an extended mic that has noise cancellation and a webcam
Back-up computer and internet connection
Quiet, dedicated workspace at home

Nice To Haves

Sage 100 (invoicing, cash application, customer account maintenance)
Excel (lookups, pivots, reconciliations)
ERP navigation, report generation
Clear, neutral, and professional English via email and phone; tactful, customer-first collections.
High attention to detail, accuracy in data entry/financial transactions, strong organization and prioritization.
Investigative mindset for resolving discrepancies, disputes, and payment issues.
Handles confidential information discreetly; reliable and consistent follow-through.

Responsibilities

Prepare and send accurate invoices and monthly billing statements.
Post cash receipts, record customer payments in Sage 100, and code credit card statements when needed.
Maintain aging schedules, reconcile revenue and customer accounts, and keep AR records up to date.
Monitor overdue balances and execute professional, timely follow-ups via email and phone.
Research and resolve disputes, short-pays, and invoice discrepancies with support from the Collections Manager and internal teams.
Communicate clearly and professionally with customers regarding balances, payments, and billing questions.
Produce AR and customer account reports, including aging, unapplied cash, and reconciliation summaries.
Maintain accurate customer master data (names, addresses, mergers, mailing attention changes).
Ensure documentation and records are audit-ready and aligned with internal controls.
Manage executive calendars, schedule meetings, coordinate travel, and organize inboxes.
Prepare correspondence, reports, presentations, agendas, take meeting minutes, and follow up on action items.
Handle sensitive financial and executive information with discretion and confidentiality.
Partner with internal teams and the Collections Manager to streamline AR workflows in Sage 100.
Identify gaps in billing, payment posting, and collections processes and propose improvements.
Contribute to SOP updates and help maintain consistent service levels.