Accounts Receivable Specialist
About The Position
The Accounts Receivable Billing Specialist ensures accurate and timely billing cash application and collections while maintaining compliance with financial regulations and company policies. NetSuite expertise is required for daily work across invoicing cash application reporting and AR controls. This role is essential in optimizing cash flow reducing discrepancies and building strong client relationships. Working closely with the finance team the Accounts Receivable Billing Specialist will support financial reporting contribute to process improvements and help maintain the efficiency and integrity of financial operations. This position requires strong attention to detail responsiveness to internal teams and clients and excellent organizational skills. Advanced Excel skills are essential for analyzing financial data reconciling accounts and improving financial processes.
Requirements
- NetSuite expertise is required for daily work across invoicing cash application reporting and AR controls.
- Advanced Excel skills are essential for analyzing financial data reconciling accounts and improving financial processes.
- Strong attention to detail
- Responsiveness to internal teams and clients
- Excellent organizational skills
Nice To Haves
- Achieve full competency in NetSuite workflows for billing cash application reporting and reconciliations
- Maintain high accuracy in invoicing cash application and reconciliations
- Contribute to improving the AR process by identifying efficiency opportunities
- Support the 13-week cash flow forecasting process with reliable AR data input
Responsibilities
- Enter and process invoices accurately in NetSuite
- Set up and maintain billing schedules purchase orders and rate cards aligned to contract terms in NetSuite
- Apply cash accurately to customer accounts in NetSuite research unapplied cash and resolve misapplied payments in a timely manner
- Monitor the AR aging and conduct proactive collections outreach with a professional client experience
- Resolve billing disputes credit memos short pays and chargebacks in partnership with internal stakeholders
- Document collection activities and next steps to ensure clear action tracking
- Prepare AR aging and DSO reports and provide variance analysis using NetSuite and Excel
- Assist in preparing and maintaining the 13-week cash flow forecast with reliable AR inputs
- Support external audits by preparing AR related records and responding to auditor inquiries
- Reconcile customer accounts and statements and resolve discrepancies efficiently
- Maintain accurate customer master data including tax documents and portal requirements
- Own timely and accurate creation of new customer records in NetSuite
- Assist the AR Manager and Director of Finance Operations with account reconciliations and analysis
- Identify and implement process improvements that enhance billing cash application and collections efficiency and accuracy in NetSuite and Excel
- Ensure adherence to financial controls and company policies
- Maintain organized financial records to support financial reporting and audit compliance
- Record intercompany receivables and ensure accurate eliminations and reconciliations
- Coordinate with operations and project teams to align time and expense billing with contract terms
Benefits
- Competitive Salary: $65,000-80,000
- Discretionary Bonus
- Flexible Time Off Policy
- Comprehensive medical, dental, and vision coverage
- 401k plan with employer match
- Parental Leave
- Company sponsored basic life and AD and D insurance
- Flexible spending accounts FSAs
- Transit and Parking
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
