Accounts Receivable Specialist

Encore Fire Protection • Needham, MA

20d • Onsite

About The Position

The Accounts Receivable Specialist will join the Finance team at Encore Fire Protection's Needham, MA headquarters. This role is responsible for the day-to-day management of receivables for the company's growing service business. The specialist will partner with Operations, Service, and Account Management to ensure smooth communication and processes. This is a hands-on position where the individual's work directly impacts Encore's financial health by ensuring timely cash collection and maintaining balanced accounts. The role involves daily interaction to keep cash flowing, customers informed, and internal teams aligned. The first 90 days will involve learning Encore's systems (ServiceTrade, Sage, Esker, and other AR technologies), processes, and people, including processing payments, understanding the billing cycle, collaborating with the AR team, reconciling payments, resolving billing issues, and eventually taking ownership of assigned locations for collections, reconciliations, and documentation. Beyond 90 days, the role will contribute to refining AR operations, improving efficiency, accuracy, and collaboration during company scaling.

Requirements

• One to three years of experience in Accounts Receivable, Collections, or a related accounting role. (Recent graduates with relevant coursework, internships, or transferable experience are encouraged to apply.)
• Understanding of accounting principles and strong analytical skills to interpret and validate financial data.
• Excellent communication and relationship building skills, with the ability to collaborate effectively across teams.
• Proficiency in Microsoft Excel and comfort working within multiple systems.
• Highly organized, detail-oriented, and able to manage competing priorities.
• A proactive mindset and curiosity to learn new processes, tools, and approaches.
• A team-first attitude and desire to grow within a company that values innovation, accountability, and purpose.

Nice To Haves

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Experience in a multi-location, service-based, or construction-related business.
• Experience using systems such as Sage, ServiceTrade, Esker, or similar AR tools.
• Experience working directly with customers on past due balances or payment plans.
• A track record of suggesting or implementing process improvements in AR or collections.

Responsibilities

• Manage a portfolio of customer accounts and maintain accurate aging reports through proactive follow-up.
• Partner with Operations, Account Management, and Service teams to resolve billing issues quickly and accurately.
• Identify and escalate uncollectable balances, prepare recommendations for demand letters, agency submissions, or write offs.
• Analyze payment trends to support collections strategy and help reduce Days Sales Outstanding.
• Support process improvements, including automation and reporting enhancements, to make AR operations more efficient.
• Handle accounting inquiries and assist with special projects that support the team’s success.
• Approach challenges with curiosity, collaboration, and solution-first mindset.

Benefits

• Competitive Pay: Hourly rate based on experience with a performance-based bonus opportunity.
• Tuition Assistance: Paid tuition for fire protection-related schooling needed to obtain licensing.
• Purpose-Driven Work Environment
• Swag: High-quality company swag and attire (t-shirts, hoodies, jackets) – at least twice a year.
• People-Focused Culture
• Tools for Success: Access to leading-edge web-based productivity tools.
• Health and Wellness: Comprehensive medical, dental, and vision coverage to keep you and your family healthy.
• Retirement Planning: Participation in our Fidelity 401(k) plan with a company match, helping you save for your future.
• Life Insurance: Company-paid life insurance policy of $50,000 to give you peace of mind.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level