Accounts Receivable Specialist

Aston Carter•Washington, DC

4d•$29 - $34•Hybrid

About The Position

This hybrid Accounts Receivable Specialist role supports the full accounts receivable and collections cycle, ensuring timely payment of invoices and accurate financial reporting. You will evaluate credit risk, manage collections on past due accounts, process cash applications and billing, and assist with month-end close activities. Working closely with a collaborative and tenured finance team, you will perform a mix of administrative, organizational, and analytical tasks that contribute directly to the organization’s financial health.

Requirements

3–5 years of hands-on experience in accounts receivable, collections, billing, invoicing, overdue payment management, cash application, and general ledger activities.
Experience in credit assessment and making credit approval decisions.
Proficiency with spreadsheet programs, including working knowledge of Excel and functions such as VLOOKUP.
Strong computer skills and familiarity with financial databases or accounting systems.
Ability to analyze data, conduct research, and solve problems effectively.
Excellent written and verbal communication skills, with the ability to interact professionally with internal staff and external customers.
Strong interpersonal skills and the ability to work collaboratively within a team environment.
High level of organization with keen attention to detail and accuracy.
Self-motivated and able to take initiative while managing multiple tasks and deadlines.

Nice To Haves

Associate degree in accounting, finance, or a related field, or a high school diploma with at least five years of experience in credit, collections, billings, and accounting.
Bachelor’s degree in accounting, finance, or a related discipline is preferred.
Experience working in different industries; nonprofit experience is welcome but not required.
Familiarity with Workday Adaptive or similar financial planning and analysis tools is a plus.
Background in preparing sales tax and gross receipts reports and filings.
Experience collaborating with a finance or accounting team of varied roles and seniority levels.

Responsibilities

Provide comprehensive support in the accounts receivable and collections process to ensure timely payments and accurate records.
Collect on outstanding invoices from past due accounts, proactively following up with customers to resolve overdue payments.
Perform pre-sale credit risk evaluations and make informed credit approval decisions for new and existing customers.
Support the full cycle accounts receivable processes, including applying cash receipts, processing and posting credit card payments, and issuing sales invoices.
Prepare detailed accounts receivable aging analysis and related reporting for management review.
Support the calculation of commissions and fees, ensuring accuracy and timely processing.
Complete monthly gross receipts and sales tax reports and filings in accordance with applicable requirements.
Respond to accounts receivable inquiries, update vendor forms, and follow up with staff and customers to resolve issues.
Assist with month-end closing activities, including preparation of journal entries and account reconciliations.
Collaborate closely with the finance team, including senior accounting staff, to improve processes and support departmental goals.
Perform other work-related duties as assigned to support the overall effectiveness of the finance function.