Accounts Receivable Specialist

PNE•Longview, WA

31d•$24 - $28•Onsite

About The Position

Pacific Northern Environmental LLC (PNE LLC) is seeking an Accounts Receivable Specialist who thrives in a fast-paced, team environment and has the ability to provide exceptional service and skills to our company, clients, and employees. Pacific Northern Environmental, LLC consists of five divisions including Advanced Electrical Technologies (AET), Taurus Power and Controls (Taurus), Cowlitz Clean Sweep (CCS), Pacific Northern Environmental Construction (PNEC), and WasteXpress Environmental (WXE). Together, we specialize in commercial and petroleum construction, industrial and commercial electrical, industrial cleaning, and hazardous waste disposal. PNE LLC is a multi-state organization with operating offices in Washington, Oregon, Idaho, and Hawaii. In addition, we carry out projects across the United States. At AET, we are a premier West Coast commercial, industrial electrical contractor, control, and automation group. We pride ourselves on our ability to remain forward thinking and innovative in the latest commercial and industrial electrical technologies and applications. We ensure our employees’ education and training reflect AET’s company technological visions. The Accounts Receivable Specialist is responsible for setting up jobs, generating accurate invoices, and ensuring correct billing rates. This role includes tracking payments, resolving discrepancies, and maintaining organized financial records. Strong attention to detail and experience with construction billing are essential.

Requirements

High School Diploma or GED
Minimum 2 years of billing and/or accounts receivable experience within the construction or electrical industry.
Some experience in Time and Material (T&M) billing required.
Must have exceptional attention to detail with ability to review and verify own work for accuracy.
Previous experience working in a team environment in an office setting, along with familiarity working with common office equipment, such as multi-line phone systems and copy machines.
Strong communication and customer service skills
Ability to work with all levels of staff and management
Takes pride in one’s work and accepts a level of responsibility for their professionalism and accuracy.
Ability to accurately and calmly handle multiple priorities with interruptions and still meet deadlines.
Proficient in Microsoft Office

Nice To Haves

Valid Driver’s License and meeting eligibility requirements to be covered under the company’s vehicle insurance preferred
Associate’s degree in Accounting or Business Administration or a related field preferred.
Familiarity with Viewpoint Spectrum or similar construction accounting software is strongly preferred.

Responsibilities

Accurately enter and maintain customer and job information in Viewpoint Spectrum, including setting up new jobs with correct billing terms and rates.
Ensure customer contracts and rates are correctly applied to each invoice and job setup for both Fixed and T&M contracts.
Creates and revises T&M documents, ensuring changes are captured and reflected for final invoices.
Reviews billing packet submitted from field for accuracy, comparing contents with billing estimates, daily reports, and job costs in system.
Submits invoices for final internal review and track submission dates.
Monitor and report on open job statuses, ensuring records remain current and accurate
Reconciles discrepancies between field documentation and posted job costs, proactively following up with management on any discrepancies.
Process credit memos with appropriate documentation and business approvals for customers when needed.
Respectfully takes direction from manager and works collaboratively in a team environment with a spirit of cooperation.
Other duties as assigned.

Benefits

Medical, Dental & Vision options for employees and eligible dependents
Life AD&D - Voluntary and Company paid.
Specialty RX programs.
Group AFLAC options – Hospital, Critical, and Accident Plans
Pre-Tax Flexible Savings Account (FSA)
Pre-Tax Dependent Care Savings Account (DCSA)
Telehealth by Teladoc.
401(k) with discretionary annual company matching contributions.
Employee Assistance Program (EAP)
Paid Trainings and Certifications
Paid Leave including Accrued Paid Vacation ,Accrued Paid Sick Leave, Paid Holidays, Jury Duty and Bereavement for qualifying employees
Accrual Paid Sick Leave compliant with state and federal laws.
6 Paid Holidays (7th for Veterans Day if eligible) for qualifying employees
Up to $2,000 per year profit sharing for qualifying employees
Annual company events
Safety Incentives