Billing And Accounts Receivable Specialist

Aston Carter•Sparks, MD

4d•$25 - $28•Remote

About The Position

This role focuses on managing the full billing and accounts receivable cycle, including preparing accurate invoices, maintaining up-to-date billing records, and ensuring timely collection of outstanding balances. The Accounts Receivable Specialist supports project-based work by aligning billing with project milestones and contract terms, and by collaborating closely with internal teams to ensure financial data is accurate and compliant with company policies and industry standards.

Requirements

2–3 years of accounts receivable experience, including hands-on billing responsibilities.
2+ years of billing experience, with a strong understanding of end-to-end billing processes and accounting principles.
2+ years of experience creating invoices, not only processing them, with a clear understanding of both accounts payable (A/P) and accounts receivable (A/R) perspectives.
At least 1 year of experience creating invoices and setting up projects within Microsoft Dynamics, including billing configuration and project setup.
Proven experience as a Billing Specialist or in a similar billing or accounts receivable role, preferably supporting project-based work.
Must have Microsoft Dynamics experience, including billing, invoice creation, and use of aging reports.
Experience working with aging reports to monitor outstanding receivables and prioritize collections activities.
Strong understanding of billing processes, project-based billing, and core accounting principles.
Excellent attention to detail and a high level of accuracy in financial data entry and review.
Strong organizational skills with the ability to manage multiple billing cycles, deadlines, and priorities.
Effective communication and interpersonal skills to collaborate with project teams and respond to client inquiries.
Ability to work independently and as part of a team in a fast-paced, deadline-driven environment.

Nice To Haves

Experience in the engineering, architecture, or construction industry is highly preferred and considered a strong asset.
Background in project-based environments where billing aligns with milestones and contract terms.
Experience managing change orders, with at least 1 year of exposure to billing or accounting for change orders.
Demonstrated ability to collaborate with project managers and cross-functional teams to ensure accurate and timely billing.
Strong analytical skills to interpret billing data, identify trends, and support process improvements.
Comfort working within Microsoft Dynamics and related financial modules beyond basic invoice processing.
Proactive, detail-oriented mindset with a focus on accuracy, compliance, and continuous improvement.

Responsibilities

Prepare and issue accurate invoices to clients based on project milestones and contract terms.
Review and verify billing data, including project costs, time sheets, and expense reports, to ensure completeness and accuracy.
Monitor accounts receivable balances and proactively follow up on outstanding invoices to support timely collections.
Resolve billing discrepancies by investigating issues and collaborating with internal stakeholders, and respond to client billing inquiries in a timely and professional manner.
Collaborate with project managers and other departments to ensure accurate project setup, billing schedules, and timely invoice generation.
Maintain and update billing records, client information, and project data in the accounting system, ensuring data integrity and accuracy.
Generate and analyze billing and aging reports to identify trends, potential issues, and opportunities for process improvement.
Assist with month-end and year-end closing processes by providing accurate billing and accounts receivable information.
Ensure all billing activities comply with company policies, accounting standards, and applicable industry regulations.
Support continuous improvement of billing and accounts receivable processes by identifying inefficiencies and recommending enhancements.