Accounts Receivable Specialist

Ultrafab•Farmington, NY

11d

About The Position

From the production line to the final invoice, every step counts. Great products start on the manufacturing floor—but success depends on strong financial follow-through. If you enjoy working with numbers, staying organized, and supporting a fast-paced team, join us in Accounts Receivable and play a key role in driving cash flow, building customer relationships, and supporting our continued growth.

Requirements

Enjoy working with numbers
Staying organized
Supporting a fast-paced team
Experience with customer invoicing
Experience with cash application (ACH/Wire, credit card, remote check deposit)
Experience with accounts receivable aging report analysis
Experience with collection communications
Experience establishing credit for new customers
Experience reviewing current customers’ credit needs
Proficiency in utilizing major credit reporting agencies (D&B, Experian, etc.)
Experience with month-end reporting (A/R reconciliation, return analysis, rebate calculation)
Experience maintaining A/R files
Experience supporting financial audit process
Effective use of general ledger
ERP system maintenance
Procedural documentation
Experience maintaining payment terms in ERP system
Experience with NACM reporting

Nice To Haves

Experience working with outside collection agency
Experience providing credit approvals for customer shipments on hold
Experience with annual/quarterly review of customer base credit worthiness
Experience with identifying, recommending, and supporting implementation of improvements to accounts receivable and customer invoicing processes
Experience providing backup for Accounts Payable position

Responsibilities

Process all invoicing and credits to customers, which includes working with customer service and shipping department
Perform daily cash application on customer accounts – includes processing of payments via ACH/Wire, credit card, remote check deposit, and Canadian checks deposited at local bank
Weekly accounts receivable aging report analysis
Collection communications to resolve customer past due balances, occasionally work with outside collection agency
Provide high level of support to Customer Service department including credit approvals for customer shipments on hold
Establish credit for new customers and review current customers’ credit needs. Utilization of major credit reporting agencies (D&B, Experian, etc.)
Annual/Quarterly review of customer base credit worthiness
Month-end reporting – A/R reconciliation, return analysis, rebate calculation, and various other reconciliations
Maintain A/R files – customer invoices and supporting shipping documentation daily and update new customer files
Support annual financial audit process
Effective use of general ledger, ERP system maintenance, and procedural documentation
Maintain payment terms in ERP system
Identify, recommend, and support implementation of improvements to accounts receivable and customer invoicing processes
NACM monthly and quarterly reporting
Provide backup for Accounts Payable position
Performs various other accounting duties and activities as required