Accounts Receivable Specialist 3

PCC Talent Acquisition Portal•Irvine, CA

3d•Onsite

About The Position

The Accounts Receivable Specialist III is a senior-support role responsible for assisting with accounts receivable tasks under limited supervision. This position processes customer invoices, resolves issues related to payment delays, and maintains proper documentation to ensure timely cash collection from customers. The role requires attention to detail, basic accounting knowledge, and the ability to follow established procedures. This position reports directly to the Controller and works under limited supervision.

Requirements

High school diploma or equivalent required; accounting coursework preferred.
2-10 years of accounts receivable experience preferred.
Experience in a manufacturing setting and/or using MAPICS systems is a plus.
Proficiency with Microsoft Excel and Word.
Proficient in 10-key and data entry.
Strong attention to detail and accuracy.
Ability to follow instructions and ask questions when clarification is needed.
Willingness to work overtime as necessary.
Ability to read and understand written instructions, safety rules, and procedures.
Can communicate clearly in writing and verbally with internal departments.
Basic math skills, including addition, subtraction, multiplication, and division using whole numbers, fractions, and decimals.
Ability to apply common sense and follow step-by-step instructions in standardized situations.

Nice To Haves

Experience in a manufacturing setting and/or using MAPICS systems is a plus.

Responsibilities

Post cash and wire receipts in lock box to accounts receivable sub-ledger.
Run multiple accounts receivable reports.
Maintain records of invoices, debit and credit memorandum.
Resolve valid or authorized deductions by entering adjusting entries.
Resolve invalid or unauthorized deductions by following pending deduction procedures.
Verify validity of accounts discrepancies by obtaining and investigating information from sales department and customers.
Maintain good relationships with customers.
Email / mail customer invoices and credit memorandum.
Match invoice with pick list.
Scan invoice and pick list into archived router.
Continuous collections via phone and email.
Email statements to customers on a weekly basis.
Bi-weekly update of Schedule 21 (A/R past due) report (Monday and Thursday).
Maintain accounts receivable and cash received log.
Reconcile Accounts Receivable before month end close
Provide support in accounts payable as needed