Accounts Receivable Specialist I

Baker Electric•Escondido, CA

11d

About The Position

The Accounts Receivables Specialist I provides best-in-class customer service to both internal and external customers. A successful candidate will be dependable and have excellent organization and communication skills. You will also have a strong ability to handle a large volume and multi-task, while successfully assessing priorities, and analyzing problems. This is an excellent opportunity to join a successful organization and be part of a dynamic culture that fosters a positive team environment with a family spirit.

Requirements

Bachelor’s Degree in Business Administration, Accounting or related field required
Proficiency in MS Office: Excel, Word, Outlook
1 - 3 years of related experience (billing, accounts receivable, invoicing) and/or training preferred

Nice To Haves

Spectrum program, or equivalent project/accounting software a plus

Responsibilities

Processing monthly contract billings, change orders, invoices and releases.
Completing billings timely based on contract billing schedule.
Coordinating with Project Managers percentages to bill their jobs.
Entering schedule of values and Accounting Labor Estimates from Project Managers.
Communicating with customers regarding billings within expected timelines.
Providing customers with lien releases and reconciliation of their accounts.
Entering change order requests when received from Project Managers.
Processing and Reconciling change orders to job contract.
Closing jobs when complete and assuring that final retentions are billed and collected in a timely manner.
Maintaining electronic job folders and hard copy file folders in filing cabinets for all original documentation.
Pro-Actively Managing Accounts Receivable Collections to DSO goals.
Maintaining collections by calling customers and developing relationships with them.
Contacting Delinquent accounts to resolve overdue payments.
Attending collection meetings every two weeks ready to discuss the progress of your collection efforts.
Pursuing supplier conditional and unconditional releases to ensure timely payments from customers.
Hitting the collection goals every month.
Supporting department as needed, including: Back up on front desk and phone duties as needed.
In charge of ordering office supplies for department.
Performing overtime work as required and requested by supervisor to meet department and company needs.