Accounts Receivable Specialist - Construction

Diamond Landscaping•Los Angeles, CA

1d•$25 - $30•Onsite

About The Position

For 30 years, Diamond Landscaping has been the leader in luxury residential landscaping for high-net-worth clients, including A-list celebrities and media/entertainment executives, in the Los Angeles area. With a focus on custom installation, meticulous craftsmanship, and long-term maintenance, we create dream landscapes and build lifelong relationships. We are currently searching for an Accounts Receivable Specialist to join our team. In this role, you will be a vital member of our high-performing Administration organization, and your work will ensure that client invoices are tracked, collected, and filed promptly and accurately. As an Accounts Receivable (A/R) Specialist, you will report to our Manager of Administration and will partner with our trusted Landscape Construction clients to ensure productive relationships with all. You will be responsible for building quality relationships with our clients, ensuring that all invoices are generated, partnering with AP to coordinate the remittance of payments, ensuring that files are well-maintained and accurate, and that regular aging reports are provided to management teams. This opportunity is an on-site role at our Van Nuys, CA office from 8:30 am to 5:00 pm, Monday through Friday.

Requirements

Minimum of three (3) years of hands-on Accounts Receivable experience required in construction, landscaping, or related industry with a high-volume environment
Bilingual – English and Spanish preferred
High school diploma or equivalent
Excellent attention to detail with strong data entry and typing skills
Proficiency in problem-solving skills, time management, and organizational skills
Ability to work well independently and within a smaller team setting
Strong Excel and Microsoft Office skills
Must be able to pass a routine background check

Nice To Haves

Experience with Aspire Landscape software a plus
QuickBooks software a plus

Responsibilities

Prepare invoices, ensuring completeness and accuracy, in accordance with contract requirements and company policy.
Manage collection and retention of all supporting documents, including: contract entries, supplier and labor releases, and other billing data.
Maintain complete job folders and accounts receivable files, archiving when necessary, and providing copies as requested.
Provide weekly updates on A/R collections and cash flow.
Build positive relationships with clients, provide exceptional, high-touch service, and communicate proactively to review discrepancies, resolve issues, and provide support.
Support other Administration, Accounting, Operations, Finance, and HR teams, as needed.