Accounts Receivable & Payable Specialist

Soulshine Farms•Gainesville, GA

7d•Onsite

About The Position

SoulShine Farms is seeking an Accounts Receivable & Payable Specialist to join their team. This is a part-time role, requiring 20-30 hours per week, with flexible scheduling between 8 AM and 5 PM. The position is in-office in Gainesville, GA. The specialist will be responsible for a variety of tasks related to both accounts receivable and accounts payable, including processing receipts, managing invoices, performing reconciliations, and assisting with month-end close activities. This role operates within a small-team environment and requires collaboration with internal departments and external vendors.

Requirements

2+ years of experience in accounts receivable & payable
Experience in a manufacturing, multi-location or multi-entity environment is a plus

Nice To Haves

QuickBooks Desktop experience is a strong plus
Spanish bilingual is a plus (especially helpful when supporting AP-related communication with production teams)

Responsibilities

Post daily cash receipts (ACH, wire, checks) to the correct customer accounts and research unapplied cash
Research and resolve short-pays, deductions, and process credit memos
Track and record customer returns and allowances
Maintain accurate documentation for payment support and account adjustments
Perform proactive collections outreach (calls/emails) on past-due balances
Track collection activity, maintain notes, and escalate delinquent accounts when needed
Process daily customer invoicing
Process high-volume vendor invoices with accuracy and timeliness
Perform 2-way/3-way matching (PO, invoice, receiving/packing slip)
Resolve price/quantity discrepancies by coordinating with Purchasing, Receiving, and vendors
Assist with month-end close activities related to AP (accruals, cutoff, AP aging)
Partner with internal teams to resolve payment/invoice questions (including production stakeholders)
Support ad hoc accounting/admin tasks as needed in a small-team environment
Assist with AP and AR invoice / payment processing with third-party software