Accounts Receivable / Payable Specialist

Culver Equipment LLC•Phoenix, AZ

4d•Onsite

About The Position

The Accounts Receivable/Payable Specialist will interact directly with management and peers to ensure effective execution and processing of accounts receivable and payable activities. The Accounts Receivable/Payable Specialist is responsible for processing activities for all receivables and payables. Additionally, the Accounts Receivable/Payable Specialist is responsible for effectively working in tandem with the Controller and other accounting and operations personnel to ensure that all accounts receivable and payable activities are executed in a coherent, seamless, and professional manner. Strong work ethic, positive attitude, efficient processing, attention to detail and promptness are key attributes of a successful Accounts Receivable/Payable Specialist. The Accounts Receivable/Payable Specialist is expected to operate from a hands-on perspective and coordinate and assist Culver leaders and peers to achieve the company's overall strategy and goals.

Requirements

2+ years combined recent experience in Accounts Receivable and Accounts Payable roles
1+ years experience with QuickBooks or similar accounting software
Must be very organized with high attention to detail and accuracy
Excellent technical, oral, and written communication skills
Excellent PC knowledge including Word, Excel, Power Point, SharePoint, Teams and Outlook
Ability to analyze large sets of data
Effective organizational, stress management and time management skills
Demonstrate a sense of urgency and ability to meet deadlines
Ability to effectively prioritize and manage multiple deadlines
Ability to work independently and as a team member
Ability to work with a diverse group of people
Legally allowed to work in the United States

Nice To Haves

Post-high school education in accounting a plus
3-years related experience, or equivalent combination of education and accounting experience.

Responsibilities

Data entry into QuickBooks, including but not limited to creating estimates, purchase orders and invoices, and entering bills and credit memos
Enter payments received, set up tax jurisdictions, rates and new customer and vendor profiles
Accounts Receivable data and spreadsheet entry and maintenance
Manage collection efforts and associated functions
Review customer quotes for accuracy and coordinate with sales team to rectify as necessary
Track progress billing milestones and proactively coordinate with field operations for timely invoicing
Manage Accounts Receivable and Accounting files
Receive, process and post receivable transactions
Submit preliminary notices as required, generate associated lien waivers, and file mechanics liens (if necessary)
Manage new customer credit applications and the setup of payment terms, if applicable
Handle sensitive information in a confidential manner
Establish and maintain relationships with clients and vendors
Initiate and/or provide support for internal/external audits and reviews
Accounts Payable entry, reconciliation, billing & reporting functions, including job costing
Review invoices and vendor account statements for accuracy, including requesting statements as necessary for timely review
Receive, process and post invoices
Coordinate with appropriate managers for invoice approvals prior to entry
Initiate and clear payments
Prepare and send timely remittance information to vendors
Reconcile credit card statements to accounting system including job costing
Respond timely and politely to inquiries from clients, vendors, staff, and internal stakeholders
Identify, initiate and implement control and process improvements
As time permits, assist with other general accounting duties