Accounts Receivable (ECI) & Accounts Payable (Credit Cards) Clerk – ECI & Financial Operations

Texas ESC Region 16•Amarillo, TX

2d•Onsite

About The Position

This position assists in the efficient operation of the Business Office, focusing on accounts receivable (ECI and credit cards) and accounts payable functions. The role involves daily posting and reconciliation of payments, processing credit card transactions, researching payment variances, and maintaining financial records. Additionally, it provides support for accounts receivable collections, billing, and accounts payable operations, including matching purchase orders and invoices, and assisting with vendor payments. The clerk will also learn and perform duties of other Business Office staff to ensure operational continuity and provide backup support.

Requirements

High School diploma or GED required
Experience in bookkeeping, accounting, accounts receivable, accounts payable, and related subjects
Proficiency in Microsoft Office Suite, spreadsheet software, and accounting software required
Ability to operate a 10-key adding machine by touch
Ability to type 50 words per minute accurately
Knowledge of standard office procedures
Strong organizational, communication, and interpersonal skills
Ability to manage multiple priorities and meet deadlines

Nice To Haves

Ability to manage multiple priorities and meet deadlines.

Responsibilities

Posts ECI payments daily and performs monthly ECI reconciliations to verify payment accuracy and resolve discrepancies.
Posts and reconciles ACH payments received by the ESC, ensuring timely and accurate application to customer accounts.
Facilitates and processes vendor and customer credit card transactions, maintains supporting documentation, and reconciles payment activity to accounting records.
Researches and resolves payment variances, ensuring all ACH, ECI, and credit card transactions are properly recorded and reconciled.
Maintains records of fixed assets, including assigning property identification numbers and assisting with inventory processes.
Assists with accounts receivable collections and customer account inquiries.
Supports billing processes and payment application activities.
Maintains records related to receivables and collections.
Assists with receipt processing and account reconciliations.
Assists with accounts payable operations, including matching purchase orders, invoices, and supporting documentation.
Approves payments on purchase orders for check cycles as assigned.
Assists with vendor payment processing and production of vendor checks.
Verifies and updates outstanding purchase order reports.
Assists with data entry related to financial transactions and system records.
Learns and performs duties of other Business Office staff to ensure continuity of operations.
Cross-trains in accounts payable, accounts receivable, and other Business Office functions.
Provides backup support during staff absences and peak workload periods.
Travels as a part of job responsibilities.
Maintains a functioning cell phone and is accessible through this phone as deemed appropriate by the service area director.
Reports for work ready to perform responsibilities.
Performs duties that directly and/or indirectly impact student performance in Region 16.
Maintains a professional level of confidentiality regarding all ESC matters.
Supports the mission, goals, and objectives of the ESC strategic plan.
Upholds and adheres to safety rules and policies of the ESC safety program.
Performs professional responsibilities as required by ESC policies, processes, and procedures.
Manages time, calendar, and job responsibilities to meet deadlines.
Meets proficiency levels of required technology skills as outlined by the supervisor.
Incorporates appropriate technology in daily work and exhibits continual growth in technologies as outlined by supervisor.
Performs other duties as assigned.