Accounts Receivable Coordinator

Trudell Medical Group•London, ON

7d•CA$50,000 - CA$60,000•Onsite

About The Position

At Trudell Medical International (TMI), we pride ourselves on our passion for finding innovative and creative solutions which has enabled us to develop medical devices that continue to make a difference in the lives of people around the world. Situated within a modern facility located in beautiful London, Ontario, TMI offers a comfortable work environment with a respectful and family-oriented culture. As an employee of Trudell Medical International, not only will you contribute to the development of products at the cutting edge of medical device technology, but you will also have the opportunity to perform challenging work alongside a first-rate group of dedicated professionals. We’re actively searching for our next team member for the position of: Accounts Receivable Coordinator Purpose: Conduct the day to day activities related to accounts receivable ensuring accurate, timely processing and reporting, as well as effective collection efforts.

Requirements

Diploma or Certificate in accounting or a related field or a related field of study
3 years of experience in accounting or finance in a manufacturing environment that includes multiple operating units, multi-currency, and processing through different banking platforms internationally
Experience coordinating accounts receivable function with other departmental team members
Ability to work independently
Excellent customer service skills
Ability to collect outstanding invoices from customers using diplomacy and tact
Intermediate to advanced experience in Windows based software
Intermediate to advanced experience in MS Word
Intermediate to advanced experience in MS Excel
Intermediate to advanced experience in MS Dynamics Great Plains

Responsibilities

Maintain a solid understanding of TMIG’s various customer groups and the various billing requirements and methodologies
Prepare and post all sales invoices and relevant credits for TMI accurately posted and in a timely manner, and captured in all TMIG systems as required
Monitor all accounts and address overdue accounts accordingly, i.e., by administering the Company’s Collection Management protocol
Process new customer applications accurately and completely, and ensure sales team are aware of the new customer on-boarding requirements
Prepare and distribute scheduled and ad hoc sales reports as required, identifying opportunities for continuous improvements in reporting and method of delivery
For distribution/wholesale partners who carry product on TMIG’s behalf, calculate and process sales invoices as required, according to policy
Manage Price Lists for Finance – includes gatekeeping to ensure all prices are approved to the appropriate level, creating new price lists as needed (new customer or new agreement)
Reconcile customer receipts and apply to the appropriate invoice in a timely and accurate manner
Ensure that the accounts receivable sub-ledger is recorded accurately and completely
Reconcile the sub-ledger to the general ledger and reconcile intercompany charge back accounts monthly
Receive and process EDI documents in a timely manner to avoid penalties
Process customer refunds, where applicable, accurately
Track and credit DI customers for advanced lump sum payments associated with additional capital investments
Calculate rebates and ensure proper, timely accruals as required
Complete monthly reviews of the detailed sub-ledger are completed with applicable staff, e.g., Controller, Sales staff, etc.
Provide recommendations for customer holds, invoice write-offs, etc.
Recommend credit amounts to extend to our customers after doing due diligence on the company (D&B Report, historical sales and purchasing pattern, Internet Search, etc.)
Ensure overall level of receivables is appropriate by monitoring days sales outstanding (DSO)
Ensure compliance with relevant health and safety legislation, including the Workplace Safety and Insurance Act, the Occupational Health and Safety Act, etc.