Coordinator - Accounts Receivable

Louisiana State University•Goodwell, OK

1d•Onsite

About The Position

Louisiana State University invites applications for the position of Coordinator of Accounts Receivable of Residential Life. Residential Life is an auxiliary enterprise for on-campus student housing overseeing a $90+ million budget with approximately 8,500+ students in 16 residence hall communities, three single student apartment complexes, and three Greek houses. Reporting to the Associate Director of Business Operations, the coordinator coordinates all revenue collections which includes the daily auditing of rent, damages, assessments, deposits, and payments.

Requirements

Bachelor’s Degree in Accounting, Business Administration, Finance, or a related field.
1 year of related experience.
Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description.
Must undergo a credit check per FASOP HR-04.
Must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment.

Nice To Haves

Accounts receivable/collections or related experience.
Experience working with StarRez, and Workday systems.

Responsibilities

Coordinate revenue collection procedures, including semester housing charges for on-campus residents and billing for summer camps, conferences and interns.
Daily communication with students and parents, providing strong customer service.
Troubleshoot, report, and interact with StarRez Student Housing Management Software.
Identify and report discrepancies to the Associate Director of Business Operations.
Provide Internal Audit functions related to revenue collection, StarRez, monthly ledger reconciliation, and financial statements.
Student Housing Revenue Collection (30%): Revenue collection and internal audit functions of the StarRez Student Housing Management Software. Responsibilities include the primary audit and collection of On-Campus Residential Halls and Apartments totaling $80 million annually; create, monitor, and update reports that reconcile, identify, and report discrepancies to Associate Director and Director of Business Operations on students not meeting financial agreements. Responsible for rent collection process which includes emails, letters, and phone contact; face-to-face meetings; and cancellations.
Housing Management System (25%): StarRez duties include troubleshooting, daily reporting and interaction with Information and Security Services Analysts regarding StarRez discrepancies and resolution, initiation of program enhancements; problem resolution including operator training and counsel. Ensure proper transition of charges between StarRez and the Workday Student System.
Accounting Duties (20%): Accounting duties include full accrual accounting methods; allocate revenues between fiscal years; prepare related closing, reversing and accounts receivable entries. Reconcile monthly ledgers, prepare, and disseminate financial statements and reports monthly/quarterly/annually to keep department Managers/Directors informed on financial status.
Waiver Creation (10%): Coordinate with Residential Experience Associate Director and Coordinator of Academic Success to receive meal plan request for 400+ student, professional, and academic staff, and post meal plan waivers. Ensure the correct upload and application of student apartment prepayment waivers in Workday Student system.
Other Revenue Collections (10%): Invoice creation and revenue collection for Camps and Conferences who use on-campus facilities over the summer. Coordinate with Assistant Director of Occupancy & Operations to ensure accurate and prompt billing for 40+ Camps, Conferences and Summer Interns. Coordinate collection of other revenue including Greek house leases, office rent, room rental rates and codes, individual damages, activity room rentals, commissions from concessionaires, laundry and antenna space. Develop, implement, and manage early arrival financial process.
Other Duties as Assigned (5%): Other duties as assigned by the executive director and direct supervisor. This includes but is not limited to: efforts that support broad division/institution efforts including at least 40 hours per year spent helping divisional initiatives such as Move-In Day, Welcome Week, Family Weekend, Career Expo, Disability Services Finals Testing, other special projects etc.