Accounts Receivable Coordinator

Imedview, Inc • Saugerties, NY

7d • $46,000 - $62,000 • Remote

About The Position

The Accounts Receivable Coordinator plays a pivotal role in the financial operations of the department, owning billing and invoicing functions in alignment with established policies and standard operating procedures. This position ensures the accuracy and timeliness of financial records, resolves client inquiries, and partners with internal teams to resolve discrepancies. We’re looking for a seasoned AR professional who brings strong analytical judgment, follow-through, and a client-focused mindset to a fast-paced environment.

Requirements

• 3+ years of accounts receivable, billing, or invoicing experience, ideally in a high-volume or complex environment.
• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field; equivalent hands-on AR experience will be considered.
• Advanced proficiency in the Microsoft Office Suite (especially Excel) and experience with financial platforms such as Viewpoint and Sage.
• Exceptional attention to detail, ensuring accuracy and completeness across data entry, financial records, and invoicing.
• Strong analytical skills to identify, investigate, and resolve billing and financial discrepancies.
• Strong verbal and written communication skills, with the ability to interact clearly and professionally with clients and internal teams.
• Ability to adhere to high ethical standards and maintain strict confidentiality in handling financial transactions and client interactions.

Nice To Haves

• Experience in a legal, insurance, claims, or medical records environment.
• Familiarity with high-volume invoicing and client-specific billing protocols.
• Demonstrated ability to manage competing priorities and meet deadlines independently.

Responsibilities

• Prepare and issue accurate invoices for services rendered by the retrievals and scheduling teams, ensuring all charges reflect the correct scope of work and agreed terms.
• Generate invoices efficiently, maintaining a high standard of accuracy and meeting established processing timelines.
• Conduct thorough reviews of service records prior to invoicing to verify accuracy, completeness, and compliance with company policies and financial guidelines.
• Examine service records and corresponding invoices to confirm payments received align with services provided, promptly identifying and addressing discrepancies.
• Investigate and resolve billing and financial discrepancies, escalating recurring issues and trends as needed.
• Respond to inquiries from clients and internal teams promptly, professionally, and courteously, ensuring clarity and resolution.
• Partner cross-functionally to resolve issues and foster positive, effective working relationships.
• Maintain accurate, audit-ready financial records in compliance with company standards and regulatory requirements.
• Apply in-depth knowledge of client-specific protocols to ensure all transactions align with contractual agreements and client expectations.

Benefits

• Company-provided equipment to perform essential job duties.
• 401(k) with employer match and profit sharing (when eligible)
• Comprehensive health, dental, and vision coverage
• HSA and FSA options, company-paid life insurance, and short-term and long-term disability
• A full hour of paid lunch, every day
• Paid time off and holidays — plus extra paid days for your birthday, work anniversary, and volunteering

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree