Accounts Receivable Clerk

Martin Sprocket & Gear•Arlington, TX

11h•Onsite

About The Position

Martin Sprocket & Gear is seeking skilled Accounts Receivable Clerks to join their team. The company is dedicated to producing quality mechanical power transmission components, material handling systems, and custom forgings with excellence. This role involves processing payments, managing invoices, handling customer debits and adjustments, supporting collections, preparing journal entries, researching discrepancies, reconciling accounts, assisting with billing, reviewing monthly statements, and performing administrative tasks. Effective communication with internal branches and customers is crucial for resolving billing issues and account concerns.

Requirements

High school diploma required
Proficient in Microsoft Office Suite or related software, as well as other accounting software programs.
Must be dependable and extremely trustworthy.
Excellent verbal and written communication skills.
Ability to operate related office equipment such as computers, 10-key calculators, and copiers.
Ability to work independently and in a fast-paced environment.
Ability to anticipate work needs and interact professionally with customers.
Excellent organizational skills and strong attention to detail.

Nice To Haves

Business or Accounting degree preferred

Responsibilities

Prepare, post, verify, and record payments and transactions related to accounts receivable.
Create invoices according to company practices and submit them to customers.
Review, research, and process customer debits, short payments, and adjustments; collaborate with branches and customers to resolve disputed or unapplied amounts. Obtain and maintain supporting documentation for customer debits and account adjustments.
Draft correspondence for standard past-due accounts and collections, review delinquent accounts, and contact accountholders to request payment.
Prepare and post basic journal entries related to accounts receivable transactions, including cash applications, adjustments, write-offs, and corrections, in accordance with accounting policies. Assist with month-end accounts receivable journal entries and ensure proper general ledger coding.
Investigate customer discrepancies and past-due amounts as needed.
Collaborate with the Collections Manager to reconcile accounts receivable periodically.
Assist in generating monthly billing statements based on the general ledger.
Generate, review, and reconcile monthly customer statements to ensure accuracy prior to distribution; investigate and resolve exceptions as needed. Respond to customer inquiries related to monthly statements and account balances.
Copy, file, and retrieve materials related to accounts receivable as required.
Communicate effectively with internal branch locations regarding billing questions, customer debits, and account discrepancies. Maintain professional, timely communication with customers to resolve billing issues, payment status, and account concerns.
Perform other related duties as assigned.