Accounts Receivable Clerk

Mackie Wolf Zientz Mann • Dallas, TX

3d • Onsite

About The Position

The Accounts Receivable Clerk is responsible for supporting the daily Accounts Receivable functions of the firm by accurately processing payments, maintaining customer account records, assisting with collections activities, monitoring aging accounts, and supporting financial reporting and reconciliation efforts. This position works closely with the Accounts Receivable Manager, Billing Department, and Collections Team to ensure timely payment application, accurate customer billing, and effective management of outstanding receivables.

Requirements

• Accurately processing payments
• Maintaining customer account records
• Assisting with collections activities
• Monitoring aging accounts
• Supporting financial reporting and reconciliation efforts
• Timely payment application
• Accurate customer billing
• Effective management of outstanding receivables
• Processing and posting customer payments
• Verifying payment accuracy
• Timely application of payments within CaseAware and QuickBooks
• Researching and resolving unapplied cash, payment discrepancies, and misapplied payments
• Maintaining accurate customer account records
• Assisting with recording and reconciling daily deposits
• Ensuring proper transfer to the general ledger
• Supporting invoice correction requests
• Coordinating with billing personnel for resubmissions
• Reviewing aging reports
• Assisting with collection efforts on past-due accounts
• Contacting clients regarding outstanding balances
• Documenting collection activities
• Maintaining detailed account notes
• Escalating delinquent accounts and payment concerns to management
• Responding to client inquiries regarding invoices, payments, account balances, and billing discrepancies
• Assisting with monthly accounts receivable reconciliations
• Researching account discrepancies
• Supporting resolution efforts
• Generating recurring reports
• Supporting preparation of reports used to monitor Days Sales Outstanding (DSO) and other A/R performance metrics
• Maintaining accurate supporting documentation for audits and internal reviews
• Assisting in month-end closing activities related to accounts receivable
• Organizing, scanning, filing, and maintaining A/R documentation and records
• Providing support to the Billing, Collections, and Accounting teams
• Assisting with special projects, process improvement initiatives, and system implementations
• Maintaining confidentiality of financial and client information
• Performing other duties as assigned

Responsibilities

• Process and post customer payments received via check, ACH, wire transfer, and other payment methods.
• Verify payment accuracy and ensure timely application of payments within CaseAware and QuickBooks.
• Research and resolve unapplied cash, payment discrepancies, and misapplied payments.
• Maintain accurate customer account records, including contact information, billing addresses, and account updates.
• Assist with recording and reconciling daily deposits and ensuring proper transfer to the general ledger.
• Support invoice correction requests and coordinate with billing personnel for resubmissions when necessary.
• Review aging reports and assist with collection efforts on past-due accounts.
• Contact clients regarding outstanding balances through phone calls, emails, and written correspondence.
• Document collection activities and maintain detailed account notes.
• Escalate delinquent accounts and payment concerns to management when appropriate.
• Respond to client inquiries regarding invoices, payments, account balances, and billing discrepancies.
• Assist with monthly accounts receivable reconciliations.
• Research account discrepancies and support resolution efforts.
• Generate recurring reports including aging reports, payment activity reports, and client account status reports.
• Support preparation of reports used to monitor Days Sales Outstanding (DSO) and other A/R performance metrics.
• Maintain accurate supporting documentation for audits and internal reviews.
• Assist in month-end closing activities related to accounts receivable.
• Organize, scan, file, and maintain A/R documentation and records.
• Provide support to the Billing, Collections, and Accounting teams as needed.
• Assist with special projects, process improvement initiatives, and system implementations.
• Maintain confidentiality of financial and client information.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed