ACCOUNTS RECEIVABLE CLERK

Northside Ford - Brasada Ford•San Antonio, TX

6h•$18 - $20

About The Position

The Accounts Receivable Clerk works in the Business Office and reports to the Controller. The role records customer payments, maintains accounts receivable records, takes appropriate collection action on accounts more than 30 days old, and reconciles and deposits monies received by the dealership. The position has no supervisory responsibilities. The clerk processes receipts and deposits, maintains customer ledgers and related records, prepares monthly statements, supports collections and credit application processing, and handles customer inquiries. The role also performs vehicle and fuel-related recordkeeping, supports other administrative positions when directed, and assists with special projects. The employee is expected to maintain a professional appearance and a neat work area. Northside Auto Group is an equal opportunity employer and considers reasonable accommodation requests on a case-by-case basis.

Requirements

High school diploma or GED.
One to two years of related experience.
Proficiency in Excel, Word, and Outlook.
Proficiency in using a ten-key keypad by touch.
Understanding of basic accounting principles, including credits and debits.
Ability to read and comprehend simple instructions, short correspondence, and memos; write simple correspondence; and present information effectively in one-on-one and small-group situations.
Ability to perform basic arithmetic, including calculations involving American currency, whole numbers, common fractions, decimals, percentage rates, and commissions, using an adding machine.
Ability to apply common-sense understanding to written or oral instructions and solve problems involving several concrete variables in standardized situations.
Ability to pay close attention to detail.
Ability to perform the physical functions regularly required for the job, including sitting, standing, bending, using hands to finger, handle, and feel, talking, hearing, and reaching with hands and arms.
Vision abilities required include close vision, depth perception, and the ability to adjust focus.

Responsibilities

Reconcile and deposit service and parts receipts, including charge cards, daily.
Receipt monies from vehicle sales, check for money due, and prepare drafts for dealer signature.
Enter finalized cash receipts and update customer accounts receivable ledgers.
File cash receipt records, check stubs, and bank receipts.
Prepare cash deposits and complete the cash control sheet daily.
Reconcile statements and follow up on collections as necessary.
Prepare accounts receivable statements monthly.
Perform background checks on credit applications and approve current charges.
Process daily credit card deposits.
Research and process chargebacks, returns, and bad checks.
Pull original vehicle invoices for payoff by the office manager and pass trade payoffs to the office manager.
Answer accounts receivable phone calls and follow up on inquiries.
Update customer account information.
Maintain a monthly holdback list for the office manager.
Input new vehicles into the computer system as directed by the office manager.
Report sold units through the factory reporting system and maintain accurate delivery records.
Post fuel credits daily and reconcile the fuel schedule.
Cross-train others for this position as directed by management.
Fill in for other administrative positions as needed and directed by management.
Assist with related special projects as required.
Maintain a professional appearance and a neat work area.