Accounts Receivable Bookkeeper

Newark Academy•Livingston, NJ

9d•$60,000 - $70,000

About The Position

Accounts Receivable Bookkeeper Newark Academy is seeking an Accounts Receivable Bookkeeper to join our Business Office. This position plays a vital role in supporting the school by ensuring the seamless management of tuition, billing, and enrollment-related finances. The AR professional serves as the primary liaison for families navigating the online payment system and managing the full life cycle of student financial accounts. Reports to: Chief Financial Officer

Requirements

Bachelor’s degree required
3+ years of experience in bookkeeping or accounting, ideally in an independent school or nonprofit setting
Exceptional organizational skills, high attention to detail, and the ability to handle sensitive financial information with strict confidentiality
Professional written and verbal communication, organizational, and interpersonal skills
Ability to interface and maintain effective relationships with students, faculty, administrators, parents/guardians
Commitment to being a part of a diverse school community where all members are welcomed, respected, valued, and celebrated
Working knowledge of Microsoft Office and technology including Google Suite

Nice To Haves

Blackbaud Experience Preferred

Responsibilities

Maintain and administer all aspects of student account billing to ensure all account information and financial activities are reflected accurately and timely in the student billing system
Oversee charges and credits according to the appropriate payment plan as outlined in enrollment contracts
Record payments and/or credits to student accounts and deposit any checks or cash received to the business
Follow up directly with families regarding returned/declined payment activity (ACH returns, credit card disputes, etc.)
Work with families to provide guidance with online payment systems
Serve as the school’s primary collection representative regarding all past due charges, and initiate direct communication early in the collection cycle to reduce the risk of substantial past due balances
Identify emerging collection issues for appropriate action in a timely manner through regular reviews of billing reports, such as AR aging or past due accounts
Communicate with families who have past due accounts in a timely fashion, documenting collection activities, and sending notifications as instructed by the CFO
Escalate collection issues to the CFO, as appropriate
Maintain an accurate enrollment list, ensure that enrollment counts in student billing and applicant systems agree, and work with admission staff to resolve any variances or irregularities
Apply financial aid awards to student accounts as directed by the Financial Aid Committee
Initiate faculty payroll deduction for teachers whose children are students here
Provide assistance as it relates to student billing in monthly financial reporting and the annual audit
Support the resolution of any discrepancies between the billing system, general reporting, and general ledger
Handle all tuition refund and student accident claims