Accounts Receivable Billing Specialist

BOTANICAL DESIGNS LLC • Seattle, WA

66d • $30 - $35 • Onsite

About The Position

Botanical Designs is seeking a highly motivated, experienced Accounts Receivable Specialist with ASPIRE and /or Service Titan experience to join its Finance team. The successful candidate will need to be flexible and a proactive team member in a rapidly changing and growing organization. The Accounts Receivable Specialist will help manage the financial transactions within the organization to ensure it receives payments on time and in full. This role is primarily responsible for billing customers timely and accurately, including project/installation billings and recurring monthly maintenance billings. In addition, this role will manage and process incoming payments, reconcile accounts, communicate with customers, and partner with various teams throughout the organization.

Requirements

• Experience with billing and collections
• Excellent verbal and written communication skills
• Proficient in Microsoft Teams and Microsoft 365
• Experience is strongly preferred with a service management software, such as Aspire or Service Titan
• Proficiency with a mid-level ERP system, such as Acumatica
• Understanding of sales tax requirements
• Ability to work independently and as part of a team in a fast-paced environment
• Results oriented – ability to manage and meet deadlines
• Ability to think critically, anticipate work needs, and interact professionally with customers
• Excellent problem-solving skills
• Highly organized and attentive to detail
• At least two years of related experience required

Nice To Haves

• associate or bachelor’s degree in accounting preferred

Responsibilities

• Create invoices and account statements according to company practices; submit accurate and timely invoices to customers in accordance with Company revenue recognition policies and in line with GAAP
• Maintain and update customer records, including name or address changes, mergers, mailing attentions, and billing preferences
• Prepare, post, verify, and record customer payments and transactions related to accounts receivable
• Research and resolve customer discrepancies and past-due amounts
• Proactively communicate with accounting, sales, and customers regarding standard past-due accounts and collections
• Provide helpful assistance and documentation to customers as needed, including form W9, certificates of insurance, payment processing information, etc.
• Reconcile accounts receivable and additional GL accounts as assigned
• Prepare ad hoc analysis as needed
• Process periodic sales tax filings
• Partner with the accounting team, as well as other teams in the organization, to implement best practices and process improvements
• Perform other related duties as assigned

Benefits

• Medical with contribution coverages on our health program as defined by plan
• Dental as defined by plan
• Vision as defined by plan
• 401K as defined by plan
• Paid Holidays as defined by company policy
• Personal Time Off (PTO) based on the accrual allotment as defined by the company policy

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED