Accounts Receivable / Billing Administrator

Vertex Resource Group•Calgary, AB

10d•Onsite

About The Position

Vertex Professional Services Ltd., a division of Vertex Resource Group Ltd. has a track record of success providing an environment where people thrive. We recognize that each member brings a valuable skillset to the Vertex team. We make health, safety and community well-being a priority by supporting numerous endeavors at each of our locations across North America. Vertex offers a fast-paced environment where priorities shift from day to day, but the expertise of our team allows these changes to occur smoothly. At vertex, we value teamwork through collaboration within each division/office and provide support across the entire organization. Vertex is currently accepting applications for full time office-based Project Administrator. The successful candidate must have relevant accounting and administration experience with a demonstrated eye for detail. Preference will be given to candidates with experience in the oilfield land and environmental services / service company sector. Reporting to the Manager – Financial System - Consulting, the Project Administrator is directly responsible for providing administrative and accounting support including, ensuring accurate invoicing, data processing, ERP Project set-up and billing term set-up, tracking rate schedules, accounts receivable and collections and other duties as required.

Requirements

Minimum 1-5 years of Accounting (AP/AR/Billing) knowledge
Understanding in: Oil & Gas, project coding, setup and maintenance of client/vendor files is an asset
Strong attention to detail
Strong communication skills
Working knowledge of MS Office with demonstrated proficiency in Microsoft Excel and Nitro Pro
Strong time management, organizational and team skills
Strong multi-tasking skills with an ability to prioritize work and effectively meet deadlines
Strong interpersonal skills
Ability to work in a fast-paced environment
Experience Invoice submission platforms

Nice To Haves

Deltek Vantagepoint Accounting software experience is an asset

Responsibilities

Coordinate project setup and structure in collaboration with project managers, ensuring alignment with management direction and internal systems such as Vantagepoint
Communicate with project managers and field team members to ensure accurate timesheet submissions and proper use of project and expense codes in accordance with rate tables
Prepare and support invoice creation, ensuring accuracy and consistency with project and contractual information prior to submission
Submit client invoices through various systems and platforms (e.g., OpenInvoice, Pandell, Ariba), ensuring compliance with client billing requirements and approval workflows
Respond to internal and external inquiries, providing administrative and operational support related to project documentation, reporting, and system data integrity
Provide backup support to other project administrators during absences to ensure continuity of operations
Processing of full cycle accounts receivable/accounts payable
Communication with project managers
Manage Work-in-Progress (WIP) in coordination with project managers
Communicating with clients to ensure outstanding balances are acknowledged
Management and resolution of delinquent accounts receivable
Ensuring data is available and appropriately maintained
Preparing project focused reports as requested
Other duties relating to the day to day operations