Accounts Receivable Associate

Aston Carter•Clinton, MD

1d•$28 - $30•Hybrid

About The Position

The Accounts Receivable Associate supports a landscape architecture firm by managing billing, invoicing, and collections while occasionally assisting the Accounts Payable team. This role requires a detail-oriented professional who maintains accurate financial records, communicates effectively with clients and internal teams, and contributes to reliable financial reporting.

Requirements

2–3+ years of proven experience in accounts receivable, billing, invoicing, and collections.
Hands-on experience with accounts receivable processes, including invoicing, collections, reconciliation, aging reports, and cash application.
Familiarity with accounting software and financial management systems.
Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
Strong attention to detail and organizational skills, with the ability to manage multiple tasks and deadlines.
Excellent written and verbal communication skills, with the ability to interact professionally with clients and colleagues.
Ability to work independently with minimal supervision and collaborate effectively as part of a team.
High school diploma or equivalent.

Nice To Haves

Experience using ERP systems; familiarity with Sage 100 is a plus but not required.
Willingness to assist with Accounts Payable activities and learn new processes through on-the-job training.
Additional education or coursework in accounting, finance, or a related field is an advantage.
Strong problem-solving skills and the ability to resolve billing discrepancies in a professional manner.
Comfort working in a project-based environment, supporting accurate project billing and reporting.

Responsibilities

Prepare and send client invoices accurately and in a timely manner.
Monitor and manage accounts receivable to ensure prompt collection of payments.
Follow up with clients on overdue accounts and work to resolve billing discrepancies professionally and efficiently.
Maintain accurate and up-to-date records of all billing, invoicing, cash application, collections, and reconciliation activities.
Assist the Accounts Payable team with processing payments and supporting vendor relationship management as needed.
Collaborate closely with the landscape architecture team to ensure accurate project billing and support reliable financial reporting.
Review and manage aging reports to track outstanding balances and prioritize collection efforts.
Perform cash application activities, including applying payments to the correct customer accounts and invoices.
Provide regular updates and reports on accounts receivable status to management.
Perform other related accounting and administrative duties as assigned.