Accounts Receivable (AR) and Accounting Coordinator

ESP Associates•Little Rock, AR

48d•Onsite

About The Position

ESP Associates, Inc. is seeking a full-time Accounts Receivable and Accounting Coordinator to assist in this important phase of the accounting cycle. The ideal candidate is a team-player motivated to further their career working within a dynamic and growing acquisition-oriented firm. Ideally, this individual will work in the McClelland Consulting Engineer (MCE), an ESP company Little Rock, AR office and will support all ESP office locations.

Requirements

Ability to self-code invoices appropriately and accurately
Ability to efficiently review, enter and process data into the accounting system
Minimum of two (2) years of relevant experience
Experience working in Deltek Ajera
Must be proactive, detailed-oriented, and highly-organized
Intermediate experience with Excel and Word
Excellent written and verbal communication skills with a variety of people inside and outside the firm
Ability to work well in a team environment with minimal supervision
Candidate must be able to pass a drug screen, background check, and have a satisfactory driving record in accordance with the company’s driving (MVR) policy.

Nice To Haves

Associates or Bachelor’s degree in accounting or related degree
General accounting or Accounts Payable experience
Unanet experience
Knowledge of general ledger accounts
Familiarity of accounting principles and practices
Knowledge of local and state sales tax laws
Experience in the Architecture/Engineering (A/E) industry

Responsibilities

Manage accounts receivable collections and follow up on overdue invoices to ensure timely payment.
Perform daily accounts receivable activities, including customer inquiries, application of cash receipts, distribution of electronic payment information to clients, and other related duties as needed.
Prepare accounts receivable aging reports and provide collection status updates to management.
Respond to client inquiries regarding invoices, payments, W-9 forms, and Certificates of Insurance.
Maintain accurate accounting records and supporting documentation in accordance with company policies and procedures.
Collaborate closely with managers, project managers, and team members to support collection efforts, accounts receivable initiatives, and weekly/monthly reporting requirements.
Process bank deposits and reconcile cash receipts.
Coordinate incoming and outgoing mail, including overnight deliveries.
Coordinate company mobile devices, including device inventory, assignments, upgrades, and service-related administration.
Manage vehicle registrations, fleet renewals, and related documentation to ensure compliance and timely renewals.
Document internal processes and procedures, recommend process improvements, and assist with implementing efficiencies to enhance operational effectiveness.
Assist with vendor documentation, audits, and annual equipment and fleet audits.
Support grant administration activities and maintain related documentation.
Perform other general accounting and administrative duties as assigned.
Responsibilities may increase, change, or be modified to meet business needs.

Benefits

Competitive compensation with yearly performance reviews and discretionary annual bonuses
401(k) (Traditional & Roth plans) with a guaranteed employer match of 100% up to the first 3% and 50% on the next 2% (eligibility after 60 days)
PTO (Paid Time Off) & 10 Paid Holidays
VTO (Volunteer Time Off) of 4 hours each year (prorated during first year based on hire date)
Tiered Health, Vision & Dental Insurance Options (eligibility after 30 days)
Behavioral Medicine through Teladoc
Short-Term Disability Insurance (Employer paid)
Long-Term Disability Insurance
Life Insurance
Pet Insurance
Education Reimbursement Opportunities
Flexible and Dependent Benefits Plan
Referral Bonuses