Accounts Receivable and Finance Coordinator
About The Position
Bellows Plumbing, Heating, Cooling & Electrical is seeking an experienced Accounts Receivable & Finance Coordinator to join their finance department. This is a broad responsibility position, and the individual will work closely with the current team. This position will focus on accounts receivable, customer billing, payment follow-up, and collections focused. Additionally, this individual will also work closely with other members of the finance and operations teams to assist with accounts payable, bookkeeping, purchase-order reconciliation, job costing, and other administrative financial responsibilities.
Requirements
- At least three years of accounting, bookkeeping, accounts receivable, or related finance experience.
- Experience in a service, construction, home-services, or project-based business is strongly preferred.
- Experience with QuickBooks is preferred; QuickBooks Online experience is a plus.
- Working knowledge of accounts receivable, accounts payable, reconciliations, and general bookkeeping practices.
- Strong attention to detail and a high level of accuracy.
- Ability to prioritize and manage multiple responsibilities without losing track of deadlines.
- Comfortable speaking with customers about past-due balances and payment expectations.
- Customer-service focused while remaining professional, persistent, and firm when necessary.
- Proactive, dependable, and willing to take ownership of responsibilities.
- Able to work effectively with coworkers across multiple departments.
- Proficient with email, spreadsheets, and standard office software.
- Able to learn and work within multiple accounting, customer-management, and operational systems.
- Takes initiative rather than waiting to be reminded.
- Follows up consistently until issues are resolved.
- Keeps accurate records and notices when information does not match.
- Is not uncomfortable making collection calls.
- Communicates professionally, even during difficult conversations.
- Meets assigned deadlines and asks for help before a deadline is missed.
- Works well as part of a team while remaining accountable for individual responsibilities.
- Brings a positive, solutions-oriented attitude to the workplace.
Nice To Haves
- QuickBooks Online experience is a plus.
Responsibilities
- Manage accounts receivable and monitor outstanding customer balances.
- Contact customers regarding overdue invoices and payment arrangements.
- Maintain professional, courteous, and consistent collection efforts.
- Process and apply customer payments accurately.
- Research and resolve billing discrepancies and account questions.
- Prepare and distribute invoices, statements, and collection notices.
- Maintain clear and complete notes regarding collection activity.
- Assist with accounts payable and vendor invoice processing.
- Reconcile purchase orders, vendor invoices, receipts, and job-related expenses.
- Support job-costing processes and help ensure costs are assigned to the correct projects or departments.
- Assist with bookkeeping, account reconciliation, and financial recordkeeping.
- Coordinate with sales, operations, dispatch, and management to resolve billing or job-documentation issues.
- Help maintain accurate records in QuickBooks and other company systems.
- Complete assigned reports, projects, and financial administrative tasks by established deadlines.
- Protect confidential customer, employee, and company financial information.
- Provide general support to the finance department as business needs arise.
Benefits
- Standard Bellows company benefits.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
