Accounts Receivable & Administrative Coordinator

Mitchell Companies•White Marsh, MD

2d•Onsite

About The Position

We are seeking a detail-oriented and organized Accounts Receivable & Administrative Coordinator to support daily accounting and office operations. This role is responsible for managing accounts receivable functions, maintaining accurate financial records, assisting with customer account inquiries, and providing general administrative support to ensure efficient business operations. The ideal candidate will possess strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced office environment.

Requirements

High school diploma or equivalent required.
Previous accounts receivable, accounting, or administrative experience preferred.
Proficiency in Microsoft Office applications, especially Excel and Outlook.
Experience with accounting or ERP systems preferred.
Strong organizational and time management skills.
Excellent written and verbal communication abilities.
Strong customer service and interpersonal skills.
Ability to handle confidential information with professionalism and discretion.
Exceptional attention to detail and accuracy.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Nice To Haves

associate degree preferred
experience with accounting or ERP systems preferred

Responsibilities

Prepare and process customer invoices accurately and in a timely manner.
Monitor accounts for incoming payments and outstanding balances.
Apply customer payments and reconcile account discrepancies.
Follow up on past-due accounts and assist with collection efforts as necessary.
Maintain accurate customer account records and supporting documentation.
Assist with month-end reporting and account reconciliations.
Communicate professionally with customers regarding billing questions and payment status.
Generate accounts receivable reports and aging analysis as requested by management.
Provide general administrative and office support for daily operations.
Answer and direct incoming phone calls and emails professionally.
Maintain organized filing systems, records, and office documentation.
Assist with data entry, document preparation, and report generation.
Coordinate office supplies, inventory, and administrative needs.
Support scheduling, meetings, and other office activities.
Assist management with special projects and operational tasks as needed.