Accounts Payable & Receivables Clerk - 8-Month Contract

ASSA ABLOY•Toronto, ON

7d•Onsite

About The Position

We are seeking an Accounts Receivable & Accounts Payable – 8-Month Contract to join our team at our North York site. This role plays a key part in supporting top‑line growth, profitability, and free cash flow by ensuring accurate and timely processing of payables and receivables, minimizing bad debt risk, and maintaining compliance with company payment terms.

Requirements

College diploma required.
3+ years of relevant accounts receivable and accounts payable experience.
Strong understanding of AR/AP processes and best practices.
Proficient in Microsoft Office, particularly Excel.
Strong alphanumeric data entry skills.

Nice To Haves

Experience with Microsoft NAV and JD Edwards considered an asset.

Responsibilities

Process full‑cycle accounts payable transactions.
Receive vendor invoices and route them for review and authorization, ensuring all invoices are properly approved.
Responding to vendor inquiries and working with vendors to resolve issues to ensure payment terms adhered to
Match invoices with supporting documentation prior to processing
Ensure timely and accurate entry of invoices into the NAV system, including proper GL coding, vendor details, and invoice numbers.
Run and review AP aging reports and reconcile vendor statements.
Monitor the shared inbox for vendor inquiries or urgent action items, ensuring prompt response and resolution.
Maintain organized invoice filing, including scanning backup for wire payments and balance sheet support.
Manage vendor setup by obtaining required approvals and supporting documentation.
Request, validate, and enter vendor banking details (financial institution information, account numbers, routing numbers, and contact details).
Collect timecards from temporary warehouse staff and prepare documentation for submission to the temporary staffing agency.
Issue and mail cheques as required.
Complete month‑end accounts payable tasks within established reporting deadlines.
Perform account reconciliations to ensure accuracy of customer accounts and investigate discrepancies as needed.
Issue customer statements on the first business day of each month.
Proactively contact delinquent customers via phone and email to secure payments or payment commitments.
Track follow‑up activities and communications in a weekly report to the Finance Manager and VP of Finance.
Identify and escalate credit limit concerns and high‑risk or problematic accounts.
Monitor the shared inbox for customer inquiries or urgent items, ensuring timely response and resolution.
Coordinate with the customer service team on returned goods and the issuance of related credits.
Complete customer account setup by obtaining required approvals and documentation.
Apply daily cash receipts and cheques accurately and on a timely basis.
Scan cheques and maintain organized remittance backups for each deposit to support audit requirements.
Complete month‑end accounts receivable tasks within reporting deadlines.