Accounts Receivable / Accounts Payable Clerk
About The Position
Athena Engineering is a family-owned mechanical HVAC and building automation contractor with 41 years of experience. They hold their own prime contracts and self-perform work with their own crews. The company is based in San Dimas and serves clients from Santa Barbara to San Diego on commercial, industrial, and institutional buildings. This role is in an accounting department of three, reporting to the Accounting Manager. The company emphasizes practical experience over formal degrees for this position, valuing hands-on work in a construction accounting office. The position involves processing both accounts payable and accounts receivable, with a focus on understanding the jobs behind the numbers in a 40-person company.
Requirements
- One to two years of accounting experience covering both accounts payable and accounts receivable.
- One year of commercial construction accounting experience.
- Hands-on experience in a true construction or mid-market ERP system (e.g., Sage ERP, Oracle, Trimble, NetSuite). QuickBooks alone is not sufficient.
- Advanced Excel skills, including building calculating spreadsheets from scratch, writing and troubleshooting formulas, and running basic macros.
- Strong command of math, numbers, and logic.
- A high school diploma or GED.
Nice To Haves
- Experience with Sage Intacct and Procore.
- Experience working with subcontractors and material vendors.
- Familiarity with lien waivers, preliminary notices, and California lien deadlines.
- An Associate's degree in accounting is helpful but not required.
Responsibilities
- Process and input vendor and subcontractor invoices, coding them to the correct job and cost code.
- Write purchase orders and match invoices against purchase orders and contracts.
- Create customer invoices and keep accounts current.
- Manage past-due accounts through calls and emails.
- Request lien waivers from subcontractors and suppliers.
- Maintain the preliminary notice file.
- Process customer credit applications.
- Set up new vendors with necessary documentation before payment.
- Handle the assigned portion of customer billing, which is a team function.
- Utilize Excel extensively to build calculating spreadsheets.
- Perform occasional overtime during busy billing periods.
Benefits
- Medical coverage with PPO and HMO plan options
- Dental, employer-paid for the employee
- Vision, employer-paid for the employee and family
- HSA and FSA options
- 401(k) with company match
- Paid time off
- Paid holidays
- Life insurance
- Employee Assistance Program
- Wellness benefit through Holisticly
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
