Accounts Receivable Accountant

Woodcraft Rangers•Los Angeles, CA

16h•Hybrid

About The Position

Woodcraft Rangers is seeking a detail-oriented and motivated Accounts Receivable Accountant to join their Finance & Accounting team. This role is crucial for supporting the accurate and timely preparation of invoices, tracking incoming payments, and reconciling receivables activity to ensure the organization's revenue operations run smoothly. The AR Accountant will work closely with the Senior AR Accountant and collaborate with program and grants staff to guarantee all billings are accurate, complete, and submitted on time. This position offers an excellent opportunity for an accounting professional to develop their skills within a mission-driven organization dedicated to making a significant difference in communities across Los Angeles.

Requirements

2–4 years of accounts receivable or general accounting experience
Working knowledge of AR processes and invoicing best practices
Experience with accounting software (e.g., NetSuite, Sage Intacct, QuickBooks)
Proficiency in Microsoft Excel and standard office software
Ability to learn billing portals and financial systems quickly
Exceptional attention to detail and commitment to invoicing accuracy
Strong organizational skills and ability to manage multiple billing deadlines simultaneously
Dependable, accountable, and collaborative team player
Open to mentorship and actively committed to professional growth
Clear written and verbal communication skills for internal and external correspondence
Genuine connection to the mission of Woodcraft Rangers and the communities it serves

Nice To Haves

Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field
Experience with government, school district, or grant-funded billing
Nonprofit accounting experience

Responsibilities

Prepare and issue invoices to funders, school districts, government agencies, and other payers in accordance with contract terms, billing schedules, and organizational policies.
Ensure all invoices include accurate program data, billing periods, rates, and supporting documentation as required by each funding source.
Submit invoices through approved billing portals, email, or other required channels in a timely manner per established deadlines.
Coordinate with program and grants staff to gather the data, attendance records, and supporting documentation needed to complete accurate billings.
Maintain a billing log or tracker to ensure all expected invoices are issued and none are missed or delayed.
Monitor incoming payments and apply cash receipts accurately to the correct invoice, program, and fund.
Track outstanding invoices and flag aging receivables to the Senior AR Accountant for follow-up and collections action.
Reconcile payment receipts against invoices issued and promptly resolve any discrepancies with the support of the Senior AR Accountant.
Maintain organized records of all payment activity, remittances, and payer correspondence.
Maintain complete and organized AR files including invoices, backup documentation, payment records, and payer communications.
Ensure all billing and collections activity is documented in the accounting system accurately and on time.
File and organize AR documentation in accordance with the department’s recordkeeping and retention standards.
Assist with preparation of AR schedules, aging reports, and supporting documentation for month-end close and audit requests.
Support month-end close by ensuring all invoices for the period are issued, recorded, and submitted by established deadlines.
Assist with AR aging review and reconciliation of the AR subledger to the general ledger.
Prepare standard AR reports and schedules as directed by the Senior AR Accountant or Controller.
Respond promptly to close and audit requests, providing documentation and information as needed.
Actively receive and apply feedback and coaching from the Senior AR Accountant to strengthen billing accuracy and process adherence.
Maintain familiarity with current AR SOPs, billing procedures, and policy updates as issued by the Compliance Accountant.
Participate in AR process improvement discussions and share observations about recurring challenges or workflow inefficiencies.
Collaborate with colleagues across the Finance & Accounting team to support departmental goals and a culture of accuracy and accountability.