Accounts Processing Assistant

Municipality of Chatham-Kent • Chatham, ON

9h • Remote

About The Position

The Municipality of Chatham-Kent has an opening for a permanent full-time Accounts Processing Assistant on the Account Payable team with the Financial Services department. The Accounts Processing Assistant will be responsible for processing payments in both the Accounts Payable and Accounts Receivable areas.

Requirements

• College certificate or diploma, (preferably in an Accounting program), with six months to two years of related experience
• A working knowledge of accounting practices and concepts in a municipal environment and HST regulations
• Strong computer skills, specifically Microsoft Office (Word, Excel, PowerPoint, Outlook) (or other similar software program)
• Strong communication skills, both verbal and written

Nice To Haves

• Collections and/or cash handling experience preferred
• Processing payments experience preferred
• Customer service (internal and external clients) experience preferred
• Working knowledge of the following software programs: JD Edwards, Scanman, XplorRecreation, CentralSquare Property Tax (or similar software programs to the ones listed)
• Understanding of cemeteries and community improvement loans an asset
• Experience dealing with provincial legislation regarding collection issues, bankruptcies etc. would be an asset
• A valid Province of Ontario driver's license with a reliable motor vehicle is preferred

Responsibilities

• Demonstrate Chatham-Kent’s core values and competencies
• Act as a customer solutions and service provider by delivering a wide range of information and referrals in response to Municipal and customer accounts via phone, written correspondence, or in person
• Maintain computerized databases/spreadsheets and interface with software to facilitate payments and update into financial systems (i.e., account details, name, address, payor/payee information etc.).
• Manage applications, research information, review and process payments, and maintain filing systems in both paper and electronic forms to allow for compliance with the Municipal Act and its accompanying Ontario Regulations and statutory documents required thereof.
• Assist with the development of policies and procedures while complying with legislative requirements
• Perform general office duties in a team environment that involve confidential material
• Accounts Receivable area is responsible to perform functions associated with the processing, collecting and/or payment of accounts receivable and property taxes, for current and past due delinquent accounts, in all forms of currency
• Set up payment plans for tax accounts, community improvement loans and cemeteries (including issuance of Interment Rights Certificates), negotiate payment agreements with customers, and monitor adherence to said plans
• Issue monthly statements and make recommendations for delinquent accounts and interest write-offs
• Prepare, complete and register required legal documents for tax sale proceedings as required by the Municipal Act, including the manipulation of large databases and merging documents to comply with specified legislative requirements
• Count and summarize parking and transit revenues
• Code invoices and payment requisitions for refunds to property owners and operational expenses
• Utilize OCR (Optical Character Recognition) software to read and interpret invoice details
• Receive, sort, prepare invoices for upload into invoice automation software performing functions associated with the processing and payment of electronic supplier invoices/payment requisitions from departments
• Maintain vendor files as to name, address and other pertinent information
• Ensure tax codes, due dates, invoice details are accurate for vendor invoices, payment requisitions and petty cash requests
• Reconcile accounts and statements from internal/external sources

Benefits

• Participation in the OMERS pension plan (mandatory)
• Sick and vacation entitlements
• Comprehensive group benefits package (following successful completion of a 3-month waiting period)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree