Accounts Payable
About The Position
The Accounts Receivable Associate provides the administrative and bookkeeping support and streamline company’s financial recordkeeping. This position manages all communications relating to invoices and incoming bills and may work with Accounts Payable to balance company financial records. Responsibilities include but not limited to maintaining knowledge of company bookkeeping policies, auditing business ledgers, organizing invoices and handling the collections process for client accounts with past-due balances. Account Receivable Associate also processes and records any unique billing situations that fall outside of regular operations such as custom payment plans.
Requirements
- 2-3 years proven experience in accounts payable or relevant experience.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office Suite or related software as well as other accounting software programs.
- Ability to operate related office equipment, such as computers, 10-key calculator, and copier.
- Ability to work independently and in a fast-paced environment.
- Ability to anticipate work needs and interact professionally with customers.
- Excellent organizational skills and attention to detail.
Nice To Haves
- Associate degree is preferred.
Responsibilities
- Verifies and collects payments prior to releasing sales orders to warehouse for shipping.
- Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
- Creates invoices according to company practices; submits invoices to customers.
- Processes end of day payment registration and verifications.
- Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
- Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
- Creates reports regarding the current status of customer accounts as requested.
- Research customer discrepancies and past-due amounts with the assistance of the Accounting Manager and other staff.
- Collaborates with the Collections Manager to reconcile accounts receivable on a periodic (at least monthly) basis.
- Assists in generating monthly billing statements based on the general ledger.
- Assists Accounting Manager in reconciling revenue accounts monthly.
- Copies, files, and retrieves materials for accounts receivable as needed.
- Relays changes of information to Sales or Operations departments.
- Collects and submits receiving documents with matching invoices from vendors for payment approval from the regional General Manager, and forward related documents to corporate office for payable process.
- Creates and update vendor folders.
- Performs other related duties as assigned.
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What This Job Offers
Career Level
Entry Level
Education Level
Associate degree
