Accounts Payable & Travel Supervisor

St Johns County Sheriff's Office•Saint Augustine, FL

About The Position

The Accounts Payable and Travel Supervisor oversees daily Accounts Payable and Travel operations to ensure accuracy, timeliness, and compliance. The position supervises staff, resolves operational issues, coordinates with other divisions, and manages financial processes such as check issuance and travel payment processing. The role reports directly to the Finance Manager and serves as a backup for Accounts Payable and Travel functions. It requires professionalism, confidentiality, clear communication, adherence to laws and agency policies, and effective support for employees, citizens, and outside agencies. The work is performed in an office environment during normal business hours, but the position is subject to on-call requests and variable hours. Overtime may be necessary, including nights, holidays, and weekends.

Requirements

Associate degree or 3 to 5 years of related experience.
Intermediate proficiency with Microsoft Word, Outlook, Excel, and PowerPoint.
Experience in business, budgeting, or finance, or an equivalent combination of experience and education.
Working knowledge of state and federal laws pertaining to accounts payable, finance, and travel.
Familiarity with SJSO policies and procedures.
Knowledge of general office equipment.
Valid Florida Driver’s License.
Ability to make well-informed, effective, and timely decisions, including when information is limited.
Ability to communicate clearly in written and verbal formats.
Ability to organize and manage daily tasks and special assignments.
Ability to deal with changing conditions and unexpected obstacles.
Ability to adhere to laws, agency policy, rules, regulations, SOPs, and procedures.

Responsibilities

Serve as a backup for Accounts Payable and Travel functions.
Prepare and process fiscal year-end and calendar year-end procedures.
Handle 1099 processing and reporting.
Monitor open purchase orders monthly.
Code invoices for contracts and fuel and maintenance reports (BCC and WEX).
Void checks as needed.
Assist the Finance Manager during audits.
Reconcile vendor statements.
Provide policy proofs for CALEA compliance.
Review employees’ work for accuracy and completion.
Conduct employee performance evaluations.
Review and approve overtime, leave requests, and attendance in accordance with policy.
Create, track, distribute, and respond to correspondence and documents accurately and on time.
Participate in meetings, training, seminars, and conferences.
Provide assistance to the public, agency personnel, and government partners.
Ensure compliance with agency policy, financial regulations, and travel requirements.
Compile data and statistical information as needed.
Resolve personnel conflicts using approved techniques and apply progressive discipline when necessary.
Delegate responsibilities clearly and ensure employees understand them.
Evaluate employee training requests.
Maintain operational efficiency in assigned areas.
Stay current on relevant laws, trends, and technology.
Develop and implement new programs or process improvements.
Communicate effectively with groups and individuals.
Organize, prioritize, schedule, and manage daily tasks and special assignments.
Perform other duties as assigned.
Maintain confidentiality of sensitive information and process and disseminate records in accordance with legal requirements.
Ensure consistent communication and information flow within the division.
Adhere to attendance, leave, and punctuality standards.