Accounts Payable & Travel Specialist

Florida Polytechnic University

3d•$50,200 - $54,000•Onsite

About The Position

The Accounts Payable & Travel Specialist serves departments and colleges by analyzing, preparing, and entering transactional activities related to purchasing, travel, E-card, and other fiscal processes in the university’s ERP system. This position serves as the primary source of front-line services and requires critical thinking and excellent problem-solving skills.

Requirements

Bachelor’s degree from an accredited institution of higher education
Three years of appropriate experience
Demonstrated attention to detail with a high degree of accuracy in data entry and financial recordkeeping
In lieu of a degree, any appropriate combination of relevant education, experience, and/or certifications may be considered.
Must possess critical thinking skills.
Ability to establish goals and priorities and make decisions based on processes and institutional policies.
Ability to adapt to new technologies.
Ability to work under pressure.
Strong customer service skills.
Must be able to work independently.
Experience using Microsoft Office applications, Workday, or other ERP systems.
Must possess strong organizational and time management skills.
Must be able to work well in a team environment.
Must be self-motivated and flexible.
Ability to maintain confidentiality and exercise sound judgment when handling financial information.

Nice To Haves

Experience working in a higher education environment is a plus.
Experience working in a not-for-profit environment is a plus.
Bachelor’s degree in accounting, Finance, management, or Business Administration is a plus.
Previous Workday (or other ERP) experience is a plus.

Responsibilities

Analyzes and enters approved financial transactions in the ERP system on behalf of departments.
Evaluates all transaction requests for compliance with applicable university, state and federal rules.
Requests additional documentation or explanations as needed and escalates complex transactions to higher levels for further action.
Processes all transactions accurately and within acceptable timeframes.
Reviews and approves business travel authorizations and expense reports, ensuring full compliance with State of Florida regulations as well as university policies and procedures.
Serves as the accounts payable resource to customers, both internal and external.
Analyzes and processes approved E-card charges and expense reports based upon documentation and information provided by the departments.
Participates in business process reviews and redesigns; stays abreast of regulatory, compliance, process, enterprise system upgrades, and technology changes; helps to maintain documentation on internal controls, processes, and procedures
Research and resolve invoice discrepancies, billing issues, vendor account concerns, and payment exceptions.
Support month-end and year-end close activities, including 1099 processing, accruals, and financial reporting
Other duties as assigned.