Accounts Payable Team Lead

State of Indiana•Indianapolis, IN

15d•Onsite

About The Position

The Accounts Payable Team Lead provides daily operational support for Accounts Payable functions at the Department of Child Services’ central offices in the Indiana Government Center in Indianapolis. The role oversees workflow, helps staff resolve complex processing issues, and serves as a backup to the Accounts Payable Supervisor. It supports timely and accurate payment processing, customer service, compliance, and efficient operations. The role may lead an assigned work group. A degree is not required.

Requirements

Thorough knowledge of accounts payable principles, practices, and procedures.
Strong understanding of purchasing, invoice, voucher, and payment processes.
Ability to review and approve financial transactions accurately.
Strong organizational and time management skills.
Excellent problem-solving and customer service skills.
Ability to lead and support a team in a fast-paced environment.
Proficiency with financial management and procurement systems.
Strong verbal and written communication skills.
Ability to perform essential functions with or without reasonable accommodation.

Responsibilities

Serve as the primary backup to the Accounts Payable Supervisor during absences or as assigned.
Assist with daily oversight of accounts payable operations to ensure timely and accurate processing of invoices, vouchers, and payments.
Review and approve vouchers in accordance with established policies and procedures.
Monitor workload distribution and help prioritize tasks to meet payment deadlines.
Support process improvement initiatives and recommend operational efficiencies.
Monitor the Accounts Payable inbox and ensure inquiries are addressed promptly and professionally.
Assign incoming requests, inquiries, and tasks to appropriate team members.
Respond to vendor, agency, and internal customer questions regarding payment status, invoice processing, and accounts payable procedures.
Assist team members in resolving complex accounts payable processing issues.
Provide guidance and training on accounts payable processes and system functionality.
Review transactions for completeness, accuracy, and compliance with applicable policies.
Create purchase order receipts as needed to facilitate timely invoice payment and prevent processing delays.
Assist with invoice and voucher processing during periods of high volume.
Support year-end accounts payable activities.
Identify and resolve discrepancies related to invoices, purchase orders, receipts, and payments.
Ensure adherence to agency, state, and financial policies and procedures.
Maintain accurate records and documentation for audit purposes.
Monitor transactions for compliance with internal controls and reporting requirements.
Assist in developing and maintaining standard operating procedures.

Benefits

Three medical plan options, including prescription drug coverage, plus vision and dental plans.
Wellness Rewards Program with gift card rewards for completed wellness activities.
Health savings account with a bi-weekly state contribution.
Deferred compensation 457(b) account with employer match.
Two fully funded pension plan options.
Leave policies including 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers.
Up to 15 hours of paid community service leave.
Combined 180 hours of paid vacation, personal, and sick leave time off.
12 paid holidays, or 14 in election years.
Education Reimbursement Program.
Group life insurance.
Referral Bonus program.
Employee assistance program with covered behavioral health visits.
Qualified employer for the Public Service Loan Forgiveness Program.
Free parking for most positions.
Free LinkedIn Learning access.