Accounts Payable Supervisor

Endeavor Schools • ,

2d • Onsite

About The Position

Endeavor Schools is seeking an experienced Accounts Payable Supervisor to lead the day-to-day operations of our Accounts Payable function. This is a hands-on leadership role for someone who enjoys building efficient processes, solving problems, supporting a team, and ensuring payments are accurate, timely, and well controlled. Reporting to the Corporate Controller and partnering closely with the Assistant Controller, the Accounts Payable Supervisor will oversee the full payment cycle, including vendor management, payment processing, travel and expense administration, AP systems and workflows, compliance reporting, and the daily supervision of our AP team. The ideal candidate brings strong technical AP knowledge along with a customer-service mindset. You'll be the person the team turns to for day-to-day questions, system troubleshooting, vendor issues, and process guidance while also helping us continuously improve how we work.

Requirements

• At least 5 years of accounts payable experience, ideally in a high-volume or multi-location environment.
• Previous experience supervising, leading, or providing day-to-day direction to an AP team.
• Strong knowledge of accounts payable processes, internal controls, vendor management, and payment processing.
• Working knowledge of 1099 reporting requirements and vendor tax compliance.
• Experience with an ERP such as NetSuite or a comparable system.
• Experience with AP workflow or automation platforms such as BILL, Tipalti, or similar technology.
• Advanced Excel skills and comfort working with financial data and reconciliations.
• Strong organizational and problem-solving skills with exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced, high-volume environment.
• Excellent written and verbal communication skills and a strong customer-service orientation.

Nice To Haves

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Hungry, humble, and people smart.
• Growth mindset.
• Takes ownership.
• Collaborates well with others.
• Looks for ways to make our schools and support teams stronger.
• Customer focused: You understand that great Accounts Payable service matters to our schools, employees, and vendor partners.
• Detail oriented: You take pride in getting the numbers, approvals, documentation, and processes right.
• Resourceful: You investigate problems, find solutions, and don't wait for someone else to tell you what to do next.
• Adaptable: You remain organized and positive when priorities shift or unexpected issues arise.
• A strong leader: You set clear expectations, coach your team, and create accountability while being willing to jump in and help.
• Improvement minded: You don't just run a process—you look for opportunities to make it simpler, stronger, and more efficient.

Responsibilities

• Lead our accounts payable operations
• Oversee weekly and ad hoc payment processing, including checks, ACH payments, wire transfers, and direct debits.
• Review invoices and payment batches for accuracy, appropriate coding, supporting documentation, and required approvals.
• Coordinate payment timing and cash flow needs with the Corporate Controller.
• Reconcile the AP subledger to the general ledger and research and resolve discrepancies.
• Maintain strong internal controls throughout the AP process.
• Manage vendor relationships and data
• Oversee vendor onboarding, including W-9 collection, banking verification, and established fraud-prevention procedures.
• Maintain accurate vendor master data within the ERP system.
• Serve as a primary point of contact for vendor questions and payment inquiries.
• Monitor the shared Accounting inbox and ensure inquiries are routed, answered, and resolved promptly.
• Own day-to-day travel and expense administration
• Administer the company's travel and expense system, including employee reimbursements and approval workflows.
• Review corporate card and employee expense reports for receipts, coding, approvals, and policy compliance.
• Audit expense reports and escalate exceptions when necessary.
• Provide responsive support and guidance to employees using the T&E system.
• Serve as our AP systems expert
• Manage the day-to-day operation of AP workflow and automation systems, including user access, workflow queues, recurring processes, reports, and approval routing.
• Troubleshoot routine system issues and serve as first-line support for the AP team and internal stakeholders.
• Partner with the Corporate Controller on system enhancements, configuration changes, upgrades, and larger transformation initiatives.
• Support user acceptance testing and implementation activities as AP processes and technology evolve.
• Support compliance and reporting
• Track 1099-eligible vendors and prepare annual 1099 filings for review and approval.
• Maintain accurate AP documentation and records to support internal reviews and the annual financial statement audit.
• Help ensure AP processes remain compliant with company policies and applicable reporting requirements.
• Lead and develop the AP team
• Directly supervise AP clerks/processors, including workload allocation, quality review, coaching, and day-to-day support.
• Build a responsive, customer-service-focused team that provides a positive experience for our schools, employees, and vendors.
• Monitor team workload and service levels and proactively identify opportunities to improve performance and efficiency.
• Train and develop team members and provide input into performance evaluations.

Benefits

• We support a growing family of schools while honoring the unique communities, educational approaches, and cultures that make each school special.
• Our support teams work behind the scenes to give our schools the resources they need to focus on what matters most: children, families, and educators.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree