Accounts Payable Supervisor

Vessco Water•Chanhassen, MN

10d•Onsite

About The Position

Vessco Water is seeking an experienced Accounts Payable Supervisor to join their growing family of companies. This is a hands-on supervisor role responsible for the daily leadership and operational performance of a small, but growing, AP team as they strive to centralize the AP function for multiple companies. This role is responsible for implementing AP best practices and segregation of duties controls to minimize fraud risk and ensure accuracy in vendor onboarding, vendor master maintenance, PO and non-PO invoice processing, vendor inquiries and statement reconciliations, ACH and check payments, 1099/1042-S reporting, and overall team leadership for AP Specialist direct reports.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or other related field; equivalent combination of education and relevant AP experience may be considered.
At least four years of experience working with full-cycle Accounts Payable processes, including a minimum of two years of direct supervisory or people-management responsibility.
Intermediate proficiency in Microsoft Outlook, Word, and Teams
Intermediate to advanced proficiency in Microsoft Excel, including VLOOKUP, XLOOKUP, PivotTables, and related data analysis tools
Advanced knowledge of AP best practices, segregation of duties, internal controls, 1099/1042-S reporting regulations, and accounting principles
High proficiency in data analysis, critical thinking, problem solving, and distilling raw data into concise reports/presentations
Strong work ethic and high attention to detail and accuracy
Professional, clear, and concise written and verbal communications
Ability to manage and prioritize multiple tasks and requests
Integrity and confidentiality
Collaboration and teamwork
Positive, continuous improvement, can-do attitude
Leadership, coaching, and team development

Nice To Haves

Accounts Payable certification (e.g., APM or APS from the Institute of Finance and Management or CAPM or CAPS from the Institute of Financial Operations and Leadership)
Experience building and leading high performing teams
Experience supporting multiple legal entities, business units, or locations
Experience leveraging AI tools, automation technologies, or workflow optimization solutions to improve productivity and strengthen fraud prevention efforts

Responsibilities

Review proposed weekly vendor payments to ensure supporting invoices are properly approved, accurate, and paid according to agreed-upon terms.
Review and approve ACH payments in accordance with company controls and fraud-prevention procedures.
Ensure internal/external AP inquiries are researched and vendor statements are reconciled in a timely manner to support strong relationships with vendors and internal business partners.
Communicate with vendors to resolve billing disputes, payment holds, and account issues promptly and professionally.
Serve as the escalation point person for vendor concerns that cannot be independently resolved by AP team members.
Review, validate, and maintain vendor information (e.g., W-9/W-8 forms, banking details, etc.) to ensure vendors are onboarded and vendor changes are performed in accordance with company policies.
Determine if new vendors require 1099 or 1042-S reporting before they are onboarded in the vendor master file.
Support month-end and year-end close activities, including AP accruals, account reconciliations, audit requests, and 1099/1042-S reporting.
Participate in vendor master file clean-up projects to determine if existing vendors require 1099 or 1042-S reporting or should be deactivated due to extended inactivity.
Use data analysis and knowledge of AP best practices to identify process improvement opportunities in effectiveness, efficiency, and accuracy.
Continually improve AP processes, controls, and team effectiveness.
Participate in the implementation of new AP systems or tools, including writing, executing, and documenting test cases and results.
Hire, train, and coach AP team members to successfully support multiple companies, including regular one-on-one discussions and team meetings, providing meaningful guidance for annual goal setting and performance reviews, and cross-training to ensure sufficient coverage for each company.
Provide accounting and general ledger expertise and guidance to AP team members to ensure invoices are properly coded and posted accurately to the AP subsidiary ledger in a timely manner.