Accounts Payable Supervisor

Sound Generations • Seattle, WA

5d

About The Position

Accounts Payable Supervisor focuses on the purchase requisition through the payment process for our not-for-profit organizations. This includes but is not limited to our Senior Centers, Low Income Apartments and Senior Services and the corresponding internal controls, financial risk, accuracy, timeliness, completeness and consistency of all financial payables reporting.

Requirements

• Bachelor’s degree in accounting or related field.
• Five (5) years in accounts payable field
• Two (2) years supervisory experience

Responsibilities

• Adhere to compliance with not-for-profit fund accounting including who is funding the purchase. Comply with GAAP, FASB, Uniform Guidance and regulatory requirements.
• Support the annual audit and federal, state, county, city and funder audits.
• Maintain the integrity of the General Ledger coding by reviewing coding. Give coders feedback to help them understand the coding.
• Ensure timely monthly closing and monthly reconciliations of all payable balance sheet accounts. Communicate deadlines and follow up.
• Evaluate suppliers (vendor evaluation), negotiation of vendor/supplier contracts, and review (inspect) vendor products for quality and suitability for use. Manage vendor relationships.
• Demonstrate a customer-service attitude and understanding that the role is to provide support and mentorship to our fellow employees.
• Keep current on Uniform Guidance Procurement standards and maintain and teach procedures and guidelines.
• Prepare accrual payables entry using accounting software and inquiries to department heads.
• Reconcile and oversee Credit Card Management and Employee Expense reimbursement process and software in a timely, consistent manner.
• Ensure compliance with all relevant procurement policies and procedures. Maintain accurate and up-to-date procurement records. Prepare and analyze procurement reports and metrics.
• Monitor inventory levels and ensure optimal stock levels. Assist in inventory control and management. Assist in the disposition of obsolete inventory.
• Issue purchase orders and track order status to ensure timely delivery.
• Monitor supplier performance and address any issues or discrepancies.
• Participate in a collaborative and effective team in a healthy work environment.
• Prepare transactions and journals.
• Represent program/department to internal and external audiences.

Benefits

• Great Medical, Dental, Vision, Life and Disability insurance coverage for the employee and cost-sharing for family members.
• Employer contribution to 401k plan.
• 3 weeks paid vacation. Plus, paid sick leave, 13 paid holidays (11 scheduled and 2 floating holidays/personal days).
• Health Savings Account, Flexible Spending Account, Commuter benefits and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees