Accounts Payable Supervisor

Regional Water Authority•New Haven, CT

20h•$83,000 - $93,000

About The Position

The primary responsibility of this position is to manage the accurate and timely processing of accounts payable, including invoice and vendor payment processing. This includes direct supervision of the Accounts Payable Specialist, supporting the “funding” process with the trustee, invoice and payment investigation, supporting audit requests related to accounts payable, and participating in process improvements. This position also prepares related routine journal entries and may be called upon to perform other routine accounting functions.

Requirements

Associate’s degree in Accounting, Finance or related field required.
7+ years in Accounts Payable required
Accounts Payable supervision required
Experience with full-cycle AP, including invoice processing and check/ACH payment runs
Proficient in Microsoft Excel
Strong organizational and attention to detail skills
Ability to communicate professionally with employees and vendors related to AP
Ability to learn a new automated accounts payable processing system and assist in training new end-users

Nice To Haves

Bachelor’s degree preferred
Great Plains experience preferred

Responsibilities

Coordinate and oversee the accuracy and timelines of check runs
Ensure vendor payments are made in accordance with internal controls
Develop and maintain positive working relationships with budget managers by providing guidance on A/P procedures and resolving complex invoice and payment issues
Manage Accounts Payable Specialist
Input more complicated purchase order and non-purchase order invoices into accounts payable system
Ensure accurate and timely processing of invoices.
Prepare and review weekly check run funding spreadsheet
Serve as primary resource for complex AP issues and vendor escalations
Reconcile vendor statements and investigate discrepancies
Issue “stop-payments,” prepare & enter AP journal entries.
Play key role in A/P automation system completion and rollout to other departments
Process and pay PILOT invoices semi-annually
Manage preparation and filing of annual 1099 reporting.
Manage annual unclaimed property filing with State of CT.
Prepare monthly sales tax return.
Process customer refunds on Great Plains software.
Maintain vendor insurance liability spreadsheet.
Maintain accrual spreadsheet.
Perform other tasks as may be assigned by management.
Other duties as necessary to accomplish the strategic initiatives, mission, vision and values of the organization.