Accounts Payable

Hinterland Group•Riviera Beach, FL

7d•Onsite

About The Position

Hinterland Group LLC, based in Riviera Beach, FL, is seeking an experienced and detail-oriented Accounts Payable Specialist to join our construction accounting team. This role is critical to maintaining accurate project financials, supporting job cost reporting, and ensuring compliance across all active construction projects.

Requirements

Experience with construction accounting, including job costing of invoices, coding, commitments, and COI compliance tracking.
Proficiency with Sage 300 and Timberscan required, or a minimum of 7 years of construction Accounts Payable experience.
Strong working knowledge of Microsoft Excel.
Highly organized with the ability to manage a high volume of invoices with accuracy and efficiency.
Excellent attention to detail and strong follow-through on outstanding items (commitments, COI's, discrepancies).
Strong written and verbal communication skills for coordinating with vendors, subcontractors, and project teams.
Ability to work independently and meet deadlines in a fast-paced construction environment.

Responsibilities

Review, code, and process high volumes of vendor and subcontractor invoices to the appropriate jobs, phases, and cost codes with speed and accuracy.
Match invoices against subcontracts, purchase orders, and commitments to verify accuracy, budget compliance, and proper approvals prior to payment.
Track, verify, and maintain current vendor and subcontractor COI's; hold or flag payments for non-compliant insurance documentation in accordance with company policy.
Enter, route, and process a high volume of invoices efficiently and accurately using Sage 300 and Timberscan (or comparable construction accounting software).
Communicate with vendors, subcontractors, and project managers to resolve invoice discrepancies, coding questions, and payment inquiries.
Reconcile vendor statements, accounts payable aging, and job cost reports; assist with month-end close as needed.
Maintain organized, audit-ready records of invoices, commitments, lien waivers, and compliance documentation.
Prepare and maintain spreadsheets and reports to support project accounting and management review.